Meeting Minutes — Add Comment
15
Jun 10
Officers Present: Haochuan Ni, Alric Siu, Annie Yang, Karthik Viswanathan, Chinmay Jaju, Iris Wang, Reo Sato, Brian Axelrod
Advisors Present: Mr. G
Officers Absent: Aditya Majumdar, Alexander Lin, MG Chi, Karena Cai
Guests:
The meeting was called to order at 10:03 pm.
Hey Everyone,
These are topics we discussed in this meeting:
- Old Business
- Website
- Need to work on officer profiles
- Get rid of the first name last names on the contact list
- Get rid of the bullet points
- Need more people to review the website
- Update news- BBQ
- Team Handbook
- How to make it more accessible?
- Alric- start it
- Find ways to share it
- Sony Product Donation
- Research products some more
- Chinmay- send out email with past examples
- Offer Practice Robot to Fremont HS for Calgames
- Karthik gave Alric the contacts
- Alric- send the email today
- Need to give them some parts as well
- WD Visit Thank You
- Chinmay- send a thank you to WD
- Make it personal- no need to write “on behalf of…”
- Grants
- Need to finish the Applied Materials grant
- Number 3 and 4 need other work
- The rest have all been rewritten
- Have a grant meeting after this meeting
- Botball
- We currently plan to resume botball this Thursday
- List of people who plan to go: Chinmay (has a ride), Haochuan, Brian, Iris, Alric (has a ride), Karthik, Karena
- Leave 9:30, get there at 10:00
- Will probably leave at 5PM
- Brian (1) and Haochuan (2) will lead this
- Botball papers are due tomorrow
- Need to fix them
- What needs to be done:
- Brian- send out email to incoming members, within an hour of the termination of this meeting
- Mr. G- give Brian the parent’s email
- BBQ
- Went nicely
- Got thank you’s from all the teams
- Needs to be posted on our website
- Chinmay - take care of that
- Alric and Chinmay- email out the cost of food
- CalGames Hosting
- Kick-off meeting this Saturday
- Need parent help
- Need signs to tell people where to go
- Alric- make maps
- Ask parents to call other parents?
- Need to write scripts/basic outline of what to say
- New and Upcoming Business
- WordPress Demo
- So anyone who wants to post news/announcements can
- Cleaning up Robot
- Team Posters
- Need to get pictures from the other teams
- Alric- call about that
- Files and photos to HD
- Ask all seniors for any photos they have
- Community Center Demos (25th June)
- Could also demo on any Friday in July
- Demo the robot to kids (5-10 year olds)
- Demo at on community center then drive over to another one
- Not a big demo
- Only need like 3 people
- Counts towards community outreach
- Limited time for botball though- might not have enough time for this demo
- Robot Improvement
- Hold a meeting to work on improvements for the robot?
- Things to think about: power take-off, camera/mirror, dashboard, split roller
- The one that seems most useful is the dashboard
- The split roller is worth looking into as well
- Might interfere with the kicker though
- Perhaps look into a sensor that measures how fast the roller is moving
The meeting was adjourned at 1:25 pm.
Meeting Minutes — Add Comment
02
Jun 10
Officers Present: Toshitaka Tachibana, Haochuan Ni, Alric Siu, Annie Yang, Karthik Viswanathan, Chinmay Jaju, Karena Cai, Yusuke Sato, David Liu
Elect-Officers Present: Aditya Majumdar, MG Chi, Iris Wang, Reo Sato, Brian Axelrod
Advisors Present: Mr. G
Officers Absent: Steve Hatton, Brandon Liu, Eric Jan, Manami Yokoyama, Yuya Bessho
Elect-Officers Absent: Alexander Lin
Guests: Mr. Xie
The meeting was called to order at 7:07 pm.
Hey Everyone,
These are topics we discussed in this meeting:
- Old Business
- Meeting Info. Distribution
- One announcement per week
- Done on Wednesday
- Send through email and post on website
- All events will have a page in the member area of the website
- Website
- Karthik and MG discussed the website through email
- Karthik set up back ups already
- Everything else is in the process of being completed
- Team Guidebook
- David hasn’t worked on it in a while
- Deadline: Sunday
- Send email to past officers for feedback
- Sony Product Donation
- HD video Camera- can hold ~13 hr of footage
- 12x optical zoom
- Cost $800-$900
- Vote:
- Still camera: 0
- HD video camera: a lot
- Computer: 2
- Projector: 1
- Final: HD video Camera
- Request this with the Sony grant
- Offer Practice Robot to Fremont HS for Calgames
- Alric- send an email to Fremont about this and ask them if they’d like to use our practice robot
- WD Visit
- Aditya has a list of people who have signed up
- Will send it out again
- He will be coordinating rides and materials transportation
- Karena- ask her friend if he/she could transport the tower
- Iris- get the gifts sorted out by Friday
- Give a framed picture as a gift
- Grants
- Still have many grants we need to apply to
- Karena and Mr. G won’t be able to make the Thursday meeting
- Unless another officer is willing to step in, it will be canceled
- The meeting will be canceled
- Will meet next Tuesday night
- Finished thank you reports today, will be sending them soon
- Botball
- Canceled for June 4 or June 11
- Robocode
- On Wednesdays
- Same small group of people went
- If they are interested in this will continue next year
- RC Cars
- No time because of finals
- Canceled June 7 meeting
- BBQ
- Prospect and Monta Vista have already replied saying they want to come
- Homestead has not given a definite answer yet
- Need to start sending sign up lists
- Announce at tomorrow’s meeting and tell them to sign up on the website
- Prospect and Monta Vista have also offered to help with food
- BBQ’s usually cost ~$200
- Ask them if they’d like to help pay
- If now, that’s fine
- New and Upcoming Business
- Work Area
- Talked to Abhinav’s parents- pretty laid back about it
- Still need to start clearing things up
- As for dismantling the robots, perhaps that could be a transition activity at the new garage
- Display/store robots at Westgate w/ Prospect
- Meet June 2, 7 pm
- Place: Rick’s 1426 Vallejo Dr. San Jose CA 95130
- Will set up a static robot display?
- CalGames Hosting
- Officially submitted the bid
- Found out we could earn quite a bit of money through concession stands (~$11,000)
- Sell prepackaged food instead of grilled food
- Science club and WISTEM said they could provide people
- Monta Vista says they can help too; they can take over all the concessions
The meeting was adjourned at 8:07 pm.
Meeting Minutes — Add Comment
18
May 10
Officers Present: Toshitaka Tachibana, Haochuan Ni, Alric Siu, Annie Yang, Karthik Viswanathan, Chinmay Jaju, Karena Cai, Yuya Bessho, Yusuke Sato, Manami Yokoyama, Eric Jan
Elect-Officers Present: Alexander Lin, Aditya Majumdar, MG Chi, Iris Wang, Reo Sato, Brian Axelrod
Advisors Present: Mr. G
Officers Absent: David Liu, Steve Hatton, Brandon Liu
Elect-Officers Absent:
Guests: Mr. Xie
The meeting was called to order at 7:25 pm.
Hey Everyone,
These are topics we discussed in this meeting:
- Old Business
- Meeting Info. Distribution
- Need to work on the website feature that allows members to click on an event and be linked to a sign up page
- Also need to send out Wednesday PowerPoints and meeting recaps
- Will start soon
- Website
- Karthik has given MG a brief overview of WordPress
- Need a vision for the website
- Don’t get too caught up in the technical aspects
- Maybe ask for some opinions- friends, family, etc.
- Talk to members about website features tomorrow
- Spring Newsletter
- Finished it
- Pretty much final, might make a few more small changes
- Print Wednesday/Thursday
- Also need a good picture of our current robot with the mascot for the cover page
- Good job to Haochuan for pulling this off!
- 360 Degree Robot Photograph
- On May 15th from 11AM-3PM
- Added grommets to the green screen so they’ll be easier to hang in the future
- Pictures had varying levels of brightness
- But there’s only a few and Haochuan can correct this
- According to Daiwei, making the stop motion video won’t take long with Sony Vegas
- Not many people participated though- even though this event was announced over and over at the lunch meetings and through emails
- How to increase participation?
- Maybe set a specific date for all Robotics events?
- Then members can plan their schedules around these meetings (just like the Tuesday active member meetings)
- Haochuan- give the pictures to Toshi
- Toshi- make the stop motion video
- Photo Journal
- Received half the orders already
- Hold a meeting or at the banquet like last year?
- If at banquet, mentors can sign too
- Plus more likely to get people to sign there than at a separate meeting
- Final decision: sign the photo journals at the banquet
- Miller/Hyde Demo
- Tomorrow, meet 9:15, start 1:15, leave at about 3:00
- If we can present to two class, then take them both to the gym at the same time, we could cut the amount of time we need to spend at Miller/Hyde
- Presenting to science classes not math enrichment classes this year
- Goes through brunch so more students would come
- Remember to wear team shirts
- Bring some money for lunch
- Toshi- pick up mascot tonight
- Fremont Demo
- Next Tuesday
- Add in finance timeline to the powerpoint- imply steps to start a team
- Haochuan- bring camera and team video camera
- Grants
- Starting grants meetings
- Sent out a list of deadlines
- Karena- make a calendar with all dates
- Proofread the Teradata report- pretty much final already
- Need a coverletter for it
- Will work on that at the next grant meeting
- WD grant has been completed and sent
- Chinmay- talk to the person who owns the machine shop
- Hopefully we’ll be allowed to use the machines and we can start using them over the summer
- Botball
- Meeting last Friday afterschool
- Arranging tickets to nationals at Evansville, Illinois
- Need a list of interested people
- Tentative price: $700-$800
- Brian- keep sending out announcements and sign up sheets to members about Botball
- Banquet
- 5/22 Saturday, 5:30 PM
- Sent out all Evites (members, mentors, alumni)
- Alumni have already started replying
- Mentors too
- Reduce the price for alumni?
- Only reason not, we might not have enough money to pay the total cost
- Need at least 30 people to break even, currently don’t have that many people though
- Need to advertise the banquet at the meeting tomorrow
- Reduce price: everyone
- Same price: no one
- Abstain: no one
- Robocode
- On Wednesdays
- About 10 people came
- Mostly freshmen came (except Deniz and Mr. G)
- Some people are pretty interested, will be coming back
- Might need to push back the time a bit because of the Hyde demo
- RC Cars
- Got a simple LED on, drove the RC Car around in a parking lot, and worked with Mr. W’s code
- Brian, Karthik, Brandon, and Haochuan went
- New ideas:
- Hook up a GPS to the RC Car and get it to go to specific locations (point to point) by itself
- Bring an RC Car to the lunch meeting for advertisement?
- Next meeting next Monday- 3:15PM at Mr. G’s house
- Limit the participants to a few experienced members again
- New and Upcoming Business
- Meeting Minutes/To Do List
- Checked off activities
- Added some new ones
- Promo Video
- Manami made one
- We also need one with more information on the team
- A group of people can work on it at the Demo PowerPoint Meeting
- Clearing out Abhinav’s Garage
- Talked to Abhinav’s parents – they said it’s still okay
- Still searching for a new place
- Mini-mill/Lathe
- No change- this week was a bit messed up
- CalGames Hosting
- Mr. G and Chinmay met with the office to put together a bid
- Haven’t submitted it yet
- Still need to complete it
- Need to decide if there’s enough interest and commitment
- Being the host comes with many responsibilities- traffic, concession stands, clean up, etc.
- On a range of 1 (don’t want to help) to 3 (willing to put in 100%):
- 3- 6
- 2- 4
- 1- 0
- Abstain- 1
- Need to research how much work- this is a really big job
- Contact WRRF for more specifics about what the host team needs to do
- Maybe ask someone from Team 100 too
- Chinmay- talk to student from Team 100
- Mr. G- talk to a mentor of Team 100 and someone from Apes of Wrath
- Present all this to Ms. Davidson
- Bid due: May 31st
The meeting was adjourned at 9:12 pm.
Meeting Minutes — Add Comment
11
May 10
Officers Present: Toshitaka Tachibana, Haochuan Ni, Alric Siu, Annie Yang, Karthik Viswanathan, Chinmay Jaju, Karena Cai, Brandon Liu, Yuya Bessho, Yusuke Sato
Elect-Officers Present: Alexander Lin, Aditya Majumdar, MG Chi, Iris Wang, Reo Sato, Brian Axelrod
Advisors Present: Mr. G
Officers Absent: David Liu, Manami Yokoyama, Steve Hatton
Elect-Officers Absent:
Guests: Mr. Xie
The meeting was called to order at 7:11 pm.
Hey Everyone,
These are topics we discussed in this meeting:
- Old Business
- Website
- Talked more about Member Database
- Make it so if you click on an event, you’ll be directed to a place where you can sign up
- Karthik- work on that
- MG- work with Karthik, get to know the website better
- Spring Newsletter
- Articles should be finished by Friday
- Send out GoogleDoc for editing by the weekend
- Need to print 50 newsletters for banquet
- Have the final copy done by next Wednesday at the latest
- 360 Degree Robot Photograph
- Planned for May 15th
- 11AM-3PM
- Already sent out an email
- Announce at lunch meeting tomorrow
- Photo Journal
- 9 people bought, 6 extra
- Will order them tomorrow or tonight
- Miller/Hyde Demo
- Neither Hyde nor Miller have confirmed
- Call Miller tomorrow to confirm day
- Karthik- confirm through phone with both schools
- Need a joint presentation with Cupertino too, since they’re coming as well
- Demos are next week
- Should meet this wekkend
- Chinmay- get the necessary forms for the people who are going, get them signed but leave out the date until it’s confirmed
- Hold Demo PowerPoint Meeting- Saturday 4PM
- Chinmay- send out location
- Fremont Demo
- May 25th Tuesday 7:35AM~11:11AM
- Pretty early and Fremont is sort of far away
- Toshi- make sign up sheet so we can coordinate rides
- Grants
- Karena isn’t busy after school
- Hold meetings afterschool every Tuesday and Thursday
- NASA won’t be sponsoring us this year so we need to make up for the $6000 that we usually get from them
- Karena- send out list of grants
- Need to work out a list of priorities
- Chinmay has found a machine shop (knows the owner well)
- Chinmay- ask if we could use the shop
- Might not let students use it though
- We’re willing to give a presentation to the employees
- Pretty much done with the Teradata grant- just missing the animation section
- Annie- write up a paragraph about the animation
- Send out the grant by weekend
- Botball
- Meeting this Friday afterschool
- Leave at the same time
- Keep these meetings going, once a week
- Banquet
- 5/22 Saturday, 5:30 PM
- Only conflict is the Blue Pearl Dance
- It’s not even a big dance so Robotics members should prioritize the banquet
- Also having problems rescheduling
- Stay 5/22- everyone
- Change from 5/22- noone
- Final: the banquet will stay on May 22th
- Price: $35
- Send out all the invitations to everyone tomorrow
- Will probably use Evites
- Announce at lunch meeting tomorrow too
- Need to prepare mentor gift/award too (the photo frame)
- Alric- add captions to the picture, get frames (about 10×14) from Costco
- Chinmay- compile list of mentors who will receive photo frames (there’s about 10), send it to Annie and Alric
- Students can also buy the photo frames (~$15)
- Annie- send out personalized invitations to mentors to avoid awkward confusion
- Chinmay- talk to Eric and the manager about how much space to reserve
- Action Plan
- No updates
- Use Robocode and RC Cars to get people interested
- Alric- make plan for another LEGO workshop
- Found a way to program the robots with Java and make them more complicated- can connect them to joysticks
- New and Upcoming Business
- Meeting Minutes/To Do List
- Send out email with GoogleDoc of meeting agenda every week
- That way everyone can see it and edit it before the meeting
- Send out condensed meeting minutes and the lunch meeting powerpoint every Wednesday
- Annie- keep writing Meeting Minutes
- Karthik- type To-Do-List
- Post weekly announcements on the website
- Haochuan- take care of that
- Robocode
- Tomorrow 3-5PM
- Going over targeting
- These meetings are for people who already know how to use Robocode
- RC Cars
- Need to do a quick run through of Mr. W’s code
- Need someone who knows about software
- Brian, Karthik, Brandon, and Haochuan will go
- Meet at Mr. G’s house, Thursday afterschool
- Summer BBQ w/ Prospect and…
- June 12th (need to check Prospect’s graduation though)
- Costs about $200 though
- Maybe share cost with Prospect
- Ask Monta Vista, Homestead, and Cupertino too
- Planning needs to start soon
- Need to send invites and get a rough RSVP (for food)
- Iris and Aditya (with Yuya’s help)- lead this
- Promo Video
- Manami made one
- We also need one with more information on the team
- A group of people can work on it at the Demo PowerPoint Meeting
- Clearing out Abhinav’s Garage
- Need to decommission the robots
- Chinmay- tell Abhinav’s parents that we’re preparing to leave, give them a heads up
- Mini-mill/Lathe
- Chinmay and Mr. G are going to go take a look at them
- Still need to decide if they are useful
- CalGames Hosting
- Mr. G sent Ms. Reller an email
- Need to see if we have the facilities and if the administration is willing
- Takes a lot of work too- food booths, traffic control, set up and take down etc.
- Pro: Improves credibility of our team, increases value, improves parent participation, could count towards Chairman’s Award, spikes interest within Lynbrook
- Con: How will this benefit us? Huge commitment, could use this time for something else
- Need a response before May 29th/30th
- Interested: 10
- Not Interested: 2
- Fill out the form anyway and talk with the school about this
- Need to have a meeting to discuss this
- Mr. G- try to make a bid, decide later whether or not to submit it
The meeting was adjourned at 9:14 pm.
Meeting Minutes — Add Comment
04
May 10
Officers Present: David Liu, Toshitaka Tachibana, Yusuke Sato, Haochuan Ni, Alric Siu, Annie Yang, Manami Yokoyama, Karthik Viswanathan, Chinmay Jaju, Karena Cai, Steve Hatton, Yuya Bessho, Brandon Liu
Advisors Present: Mr. G
Officers Absent: Eric Jan
Guests: Reo, Brian, Iris, Mr. Xie
The meeting was called to order at 7:12 pm.
Hey Everyone,
These are topics we discussed in this meeting:
- Old Business
- Lynbrook Quad Demo
- Setup a field with carpets and regolith
- Brought the bump
- Drove the robot around and talked to viewers
- Website
- Officers can add events on the website
- Members can sign up for the events using the login they were sent at the beginning of the year
- Helps members to see who else is signed up and gives them incentive
- Planning to integrate mail aliases
- Spring Newsletter
- Still in progress
- Articles are currently being written
- Will finish in a few weeks so it can be proofread
- 360 Degree Robot Photograph
- Photo Journal
- $45
- Going to order soon
- 12 people ordered and we’re getting 6 extra
- Miller/Hyde Demo
- Hyde replied saying they can only do it on Wednesday
- Try to schedule the Miller demo on the same day
- Confirm times
- Fremont Demo
- May 25th Tuesday 7:35AM~11:11AM
- Pretty early and Fremont is sort of far away
- Toshi- make sign up sheet so we can coordinate rides
- Grants
- Google Year End report
- Should aim to finish it tonight but we can work on it tomorrow too
- Also need some of the more knowledgeable students to help out
- We got the Teradata grant from Aditya’s dad
- Got us $250 for his personal work towards the team and $2000
- Brian’s dad got an Applied Materials grant
- Need to fill it out by June 15th
- Botball
- Nobody seems to be able to go to Thursday or Friday (except Brian, he can go on Friday)
- Everyone can go next Friday though
- Banquet
- 5/22 Saturday, 5:30 PM
- Will pay for mentors and their spouses but not parents
- Make it clear that students are paying for them but don’t make it too obvious
- Annie- draft invitations, separate ones for students and parents/mentors
- Restaurant: BJ’s
- Need to confirm that we can reserve the Sun Room
- Also need to bring a projector to show pictures (good ones and funny ones)
- Maker Fair
- There’s no more space left
- IARoC
- Not enough interest and too costly (the transportation and materials)
- Will not be attending
- Action Plan
- Thinking about starting Robocode and RC Cars again next year since it’s a bit late this year
- Brian knows a lot about Robocode so if he can come up with an activity, he could lead a Robocode workshop
- Many freshmen are interested in Robocode – this type of activity might appeal more to them, get them more active
- About 5 people are interested among the officer team
- Get a tentative attendance list to see if people are interested
- Announce this at tomorrow’s lunch meeting
- Action Plan
- Ask members tomorrow what they want to see happen in robotics at the meeting tomorrow
- Haiti Fundraiser
- Signed letter to Red Cross
- Will be sending the money soon
- New and Upcoming Business
- Losing CardioMind
- The whole company just shut down this week
- Need to contact a sheet metal company or another company
- Another obstacle- no resources
- Try asking DP
- This will definitely change our design too
- ROV Competition
- Expense $600-a few thousand
- Starts in November and ends sometime in April
- Basically a small side competition like Botball
- FleetWeek
- Want to book three merchandise booths
The meeting was adjourned at 8:30 pm.
