Advisors Present: Mr. G
Officers Absent: Aditya Majumdar, Alexander Lin, MG Chi, Karena Cai

Guests:

The meeting was called to order at 10:03 pm.

Hey Everyone,

These are topics we discussed in this meeting:

• Old Business
  • Website
    • Need to work on officer profiles
    • Get rid of the first name last names on the contact list
    • Get rid of the bullet points
    • Need more people to review the website
    • Update news- BBQ
  • Team Handbook
    • How to make it more accessible?
    • Alric- start it
    • Find ways to share it
  • Sony Product Donation
    • Research products some more
    • Chinmay- send out email with past examples
  • Offer Practice Robot to Fremont HS for Calgames
    • Karthik gave Alric the contacts
    • Alric- send the email today
    • Need to give them some parts as well
  • WD Visit Thank You
    • Chinmay- send a thank you to WD
    • Make it personal- no need to write “on behalf of…”
  • Grants
    • Need to finish the Applied Materials grant
    • Number 3 and 4 need other work
    • The rest have all been rewritten
    • Have a grant meeting after this meeting
  • Botball
    • We currently plan to resume botball this Thursday
    • List of people who plan to go: Chinmay (has a ride), Haochuan, Brian, Iris, Alric (has a ride), Karthik, Karena
    • Leave 9:30, get there at 10:00
    • Will probably leave at 5PM
    • Brian (1) and Haochuan (2) will lead this
    • Botball papers are due tomorrow
    • Need to fix them
    • What needs to be done:
    • Brian- send out email to incoming members, within an hour of the termination of this meeting
    • Mr. G- give Brian the parent’s email
  • BBQ
    • Went nicely
    • Got thank you’s from all the teams
    • Needs to be posted on our website
    • Chinmay - take care of that
    • Alric and Chinmay- email out the cost of food
  • CalGames Hosting
    • Kick-off meeting this Saturday
    • Need parent help
    • Need signs to tell people where to go
    • Alric- make maps
    • Ask parents to call other parents?
    • Need to write scripts/basic outline of what to say

• New and Upcoming Business
  • WordPress Demo
    • So anyone who wants to post news/announcements can
  • Cleaning up Robot
    • At 10:00 tomorrow
  • Team Posters
    • Need to get pictures from the other teams
    • Alric- call about that
  • Files and photos to HD
    • Ask all seniors for any photos they have
  • Community Center Demos (25^th June)
    • Could also demo on any Friday in July
    • Demo the robot to kids (5-10 year olds)
    • Demo at on community center then drive over to another one
    • Not a big demo
    • Only need like 3 people
    • Counts towards community outreach
    • Limited time for botball though- might not have enough time for this demo
  • Robot Improvement
    • Hold a meeting to work on improvements for the robot?
    • Things to think about: power take-off, camera/mirror, dashboard, split roller
    • The one that seems most useful is the dashboard
    • The split roller is worth looking into as well
    • Might interfere with the kicker though
    • Perhaps look into a sensor that measures how fast the roller is moving

The meeting was adjourned at 1:25 pm.

Officers Present: Toshitaka Tachibana, Haochuan Ni, Alric Siu, Annie Yang, Karthik Viswanathan, Chinmay Jaju, Karena Cai, Yusuke Sato, David Liu

Elect-Officers Present: Aditya Majumdar, MG Chi, Iris Wang, Reo Sato, Brian Axelrod

Advisors Present: Mr. G
Officers Absent: Steve Hatton, Brandon Liu, Eric Jan, Manami Yokoyama, Yuya Bessho

Elect-Officers Absent: Alexander Lin

Guests: Mr. Xie

The meeting was called to order at 7:07 pm.

Hey Everyone,

These are topics we discussed in this meeting:

• Old Business
  • Meeting Info. Distribution
    • One announcement per week
    • Done on Wednesday
    • Send through email and post on website
    • All events will have a page in the member area of the website
  • Website
    • Karthik and MG discussed the website through email
    • Karthik set up back ups already
    • Everything else is in the process of being completed
  • Team Guidebook
    • David hasn’t worked on it in a while
    • Deadline: Sunday
    • Send email to past officers for feedback
  • Sony Product Donation
    • HD video Camera- can hold ~13 hr of footage
    • 12x optical zoom
    • Cost $800-$900
    • Vote:
    • Still camera: 0
    • HD video camera: a lot
    • Computer: 2
    • Projector: 1
    • Final: HD video Camera
    • Request this with the Sony grant
  • Offer Practice Robot to Fremont HS for Calgames
    • Alric- send an email to Fremont about this and ask them if they’d like to use our practice robot
  • WD Visit
    • Aditya has a list of people who have signed up
    • Will send it out again
    • He will be coordinating rides and materials transportation
    • Karena- ask her friend if he/she could transport the tower
    • Iris- get the gifts sorted out by Friday
    • Give a framed picture as a gift
  • Grants
    • Still have many grants we need to apply to
    • Karena and Mr. G won’t be able to make the Thursday meeting
    • Unless another officer is willing to step in, it will be canceled
    • The meeting will be canceled
    • Will meet next Tuesday night
    • Finished thank you reports today, will be sending them soon
  • Botball
    • Canceled for June 4 or June 11
  • Robocode
    • On Wednesdays
    • Same small group of people went
    • If they are interested in this will continue next year
  • RC Cars
    • No time because of finals
    • Canceled June 7 meeting
  • BBQ
    • Prospect and Monta Vista have already replied saying they want to come
    • Homestead has not given a definite answer yet
    • Need to start sending sign up lists
    • Announce at tomorrow’s meeting and tell them to sign up on the website
    • Prospect and Monta Vista have also offered to help with food
    • BBQ’s usually cost ~$200
    • Ask them if they’d like to help pay
    • If now, that’s fine

• New and Upcoming Business
  • Work Area
    • Talked to Abhinav’s parents- pretty laid back about it
    • Still need to start clearing things up
    • As for dismantling the robots, perhaps that could be a transition activity at the new garage
    • Display/store robots at Westgate w/ Prospect
    • Meet June 2, 7 pm
    • Place: Rick’s 1426 Vallejo Dr. San Jose CA 95130
    • Will set up a static robot display?
  • CalGames Hosting
    • Officially submitted the bid
    • Found out we could earn quite a bit of money through concession stands (~$11,000)
    • Sell prepackaged food instead of grilled food
    • Science club and WISTEM said they could provide people
    • Monta Vista says they can help too; they can take over all the concessions

The meeting was adjourned at 8:07 pm.

Officers Present: Toshitaka Tachibana, Haochuan Ni, Alric Siu, Annie Yang, Karthik Viswanathan, Chinmay Jaju, Karena Cai, Yuya Bessho, Yusuke Sato, Manami Yokoyama, Eric Jan

Elect-Officers Present: Alexander Lin, Aditya Majumdar, MG Chi, Iris Wang, Reo Sato, Brian Axelrod

Advisors Present: Mr. G
Officers Absent: David Liu, Steve Hatton, Brandon Liu

Elect-Officers Absent:

Guests: Mr. Xie

The meeting was called to order at 7:25 pm.

Hey Everyone,

These are topics we discussed in this meeting:

• Old Business
  • Meeting Info. Distribution
    • Need to work on the website feature that allows members to click on an event and be linked to a sign up page
    • Also need to send out Wednesday PowerPoints and meeting recaps
    • Will start soon
  • Website
    • Karthik has given MG a brief overview of WordPress
    • Need a vision for the website
    • Don’t get too caught up in the technical aspects
    • Maybe ask for some opinions- friends, family, etc.
    • Talk to members about website features tomorrow
  • Spring Newsletter
    • Finished it
    • Pretty much final, might make a few more small changes
    • Print Wednesday/Thursday
    • Also need a good picture of our current robot with the mascot for the cover page
    • Good job to Haochuan for pulling this off!
  • 360 Degree Robot Photograph
    • On May 15^th from 11AM-3PM
    • Added grommets to the green screen so they’ll be easier to hang in the future
    • Pictures had varying levels of brightness
    • But there’s only a few and Haochuan can correct this
    • According to Daiwei, making the stop motion video won’t take long with Sony Vegas
    • Not many people participated though- even though this event was announced over and over at the lunch meetings and through emails
    • How to increase participation?
    • Maybe set a specific date for all Robotics events?
    • Then members can plan their schedules around these meetings (just like the Tuesday active member meetings)
    • Haochuan- give the pictures to Toshi
    • Toshi- make the stop motion video
  • Photo Journal
    • Received half the orders already
    • Hold a meeting or at the banquet like last year?
    • If at banquet, mentors can sign too
    • Plus more likely to get people to sign there than at a separate meeting
    • Final decision: sign the photo journals at the banquet
  • Miller/Hyde Demo
    • Tomorrow, meet 9:15, start 1:15, leave at about 3:00
    • If we can present to two class, then take them both to the gym at the same time, we could cut the amount of time we need to spend at Miller/Hyde
    • Presenting to science classes not math enrichment classes this year
    • Goes through brunch so more students would come
    • Remember to wear team shirts
    • Bring some money for lunch
    • Toshi- pick up mascot tonight
  • Fremont Demo
    • Next Tuesday
    • Add in finance timeline to the powerpoint- imply steps to start a team
    • Haochuan- bring camera and team video camera
  • Grants
    • Starting grants meetings
    • Sent out a list of deadlines
    • Karena- make a calendar with all dates
    • Proofread the Teradata report- pretty much final already
    • Need a coverletter for it
    • Will work on that at the next grant meeting
    • WD grant has been completed and sent
    • Chinmay- talk to the person who owns the machine shop
    • Hopefully we’ll be allowed to use the machines and we can start using them over the summer
  • Botball
    • Meeting last Friday afterschool
    • Arranging tickets to nationals at Evansville, Illinois
    • Need a list of interested people
    • Tentative price: $700-$800
    • Brian- keep sending out announcements and sign up sheets to members about Botball
  • Banquet
    • 5/22 Saturday, 5:30 PM
    • Sent out all Evites (members, mentors, alumni)
    • Alumni have already started replying
    • Mentors too
    • Reduce the price for alumni?
    • Only reason not, we might not have enough money to pay the total cost
    • Need at least 30 people to break even, currently don’t have that many people though
    • Need to advertise the banquet at the meeting tomorrow
    • Reduce price: everyone
    • Same price: no one
    • Abstain: no one
  • Robocode
    • On Wednesdays
    • About 10 people came
    • Mostly freshmen came (except Deniz and Mr. G)
    • Some people are pretty interested, will be coming back
    • Might need to push back the time a bit because of the Hyde demo
  • RC Cars
    • Got a simple LED on, drove the RC Car around in a parking lot, and worked with Mr. W’s code
    • Brian, Karthik, Brandon, and Haochuan went
    • New ideas:
    • Hook up a GPS to the RC Car and get it to go to specific locations (point to point) by itself
    • Bring an RC Car to the lunch meeting for advertisement?
    • Next meeting next Monday- 3:15PM at Mr. G’s house
    • Limit the participants to a few experienced members again

• New and Upcoming Business
  • Meeting Minutes/To Do List
    • Checked off activities
    • Added some new ones
  • Promo Video
    • Manami made one
    • We also need one with more information on the team
    • A group of people can work on it at the Demo PowerPoint Meeting
  • Clearing out Abhinav’s Garage
    • Talked to Abhinav’s parents – they said it’s still okay
    • Still searching for a new place
  • Mini-mill/Lathe
    • No change- this week was a bit messed up
  • CalGames Hosting
    • Mr. G and Chinmay met with the office to put together a bid
    • Haven’t submitted it yet
    • Still need to complete it
    • Need to decide if there’s enough interest and commitment
    • Being the host comes with many responsibilities- traffic, concession stands, clean up, etc.
    • On a range of 1 (don’t want to help) to 3 (willing to put in 100%):
    • 3- 6
    • 2- 4
    • 1- 0
    • Abstain- 1
    • Need to research how much work- this is a really big job
    • Contact WRRF for more specifics about what the host team needs to do
    • Maybe ask someone from Team 100 too
    • Chinmay- talk to student from Team 100
    • Mr. G- talk to a mentor of Team 100 and someone from Apes of Wrath
    • Present all this to Ms. Davidson
    • Bid due: May 31^st

The meeting was adjourned at 9:12 pm.

Elect-Officers Present: Alexander Lin, Aditya Majumdar, MG Chi, Iris Wang, Reo Sato, Brian Axelrod

Advisors Present: Mr. G
Officers Absent: David Liu, Manami Yokoyama, Steve Hatton

Elect-Officers Absent:

Guests: Mr. Xie

The meeting was called to order at 7:11 pm.

Hey Everyone,

These are topics we discussed in this meeting:

• Old Business
  • Website
    • Talked more about Member Database
    • Make it so if you click on an event, you’ll be directed to a place where you can sign up
    • Karthik- work on that
    • MG- work with Karthik, get to know the website better
  • Spring Newsletter
    • Articles should be finished by Friday
    • Send out GoogleDoc for editing by the weekend
    • Need to print 50 newsletters for banquet
    • Have the final copy done by next Wednesday at the latest
  • 360 Degree Robot Photograph
    • Planned for May 15^th
    • 11AM-3PM
    • Already sent out an email
    • Announce at lunch meeting tomorrow
  • Photo Journal
    • 9 people bought, 6 extra
    • Will order them tomorrow or tonight
  • Miller/Hyde Demo
    • Neither Hyde nor Miller have confirmed
    • Call Miller tomorrow to confirm day
    • Karthik- confirm through phone with both schools
    • Need a joint presentation with Cupertino too, since they’re coming as well
    • Demos are next week
    • Should meet this wekkend
    • Chinmay- get the necessary forms for the people who are going, get them signed but leave out the date until it’s confirmed
    • Hold Demo PowerPoint Meeting- Saturday 4PM
    • Chinmay- send out location
  • Fremont Demo
    • May 25^th Tuesday 7:35AM~11:11AM
    • Pretty early and Fremont is sort of far away
    • Toshi- make sign up sheet so we can coordinate rides
  • Grants
    • Karena isn’t busy after school
    • Hold meetings afterschool every Tuesday and Thursday
    • NASA won’t be sponsoring us this year so we need to make up for the $6000 that we usually get from them
    • Karena- send out list of grants
    • Need to work out a list of priorities
    • Chinmay has found a machine shop (knows the owner well)
    • Chinmay- ask if we could use the shop
    • Might not let students use it though
    • We’re willing to give a presentation to the employees
    • Pretty much done with the Teradata grant- just missing the animation section
    • Annie- write up a paragraph about the animation
    • Send out the grant by weekend
  • Botball
    • Meeting this Friday afterschool
    • Leave at the same time
    • Keep these meetings going, once a week
  • Banquet
    • 5/22 Saturday, 5:30 PM
    • Only conflict is the Blue Pearl Dance
    • It’s not even a big dance so Robotics members should prioritize the banquet
    • Also having problems rescheduling
    • Stay 5/22- everyone
    • Change from 5/22- noone
    • Final: the banquet will stay on May 22^th
    • Price: $35
    • Send out all the invitations to everyone tomorrow
    • Will probably use Evites
    • Announce at lunch meeting tomorrow too
    • Need to prepare mentor gift/award too (the photo frame)
    • Alric- add captions to the picture, get frames (about 10×14) from Costco
    • Chinmay- compile list of mentors who will receive photo frames (there’s about 10), send it to Annie and Alric
    • Students can also buy the photo frames (~$15)
    • Annie- send out personalized invitations to mentors to avoid awkward confusion
    • Chinmay- talk to Eric and the manager about how much space to reserve
  • Action Plan
    • No updates
    • Use Robocode and RC Cars to get people interested
    • Alric- make plan for another LEGO workshop
    • Found a way to program the robots with Java and make them more complicated- can connect them to joysticks

• New and Upcoming Business
  • Meeting Minutes/To Do List
    • Send out email with GoogleDoc of meeting agenda every week
    • That way everyone can see it and edit it before the meeting
    • Send out condensed meeting minutes and the lunch meeting powerpoint every Wednesday
    • Annie- keep writing Meeting Minutes
    • Karthik- type To-Do-List
    • Post weekly announcements on the website
    • Haochuan- take care of that
  • Robocode
    • Tomorrow 3-5PM
    • Going over targeting
    • These meetings are for people who already know how to use Robocode
  • RC Cars
    • Need to do a quick run through of Mr. W’s code
    • Need someone who knows about software
    • Brian, Karthik, Brandon, and Haochuan will go
    • Meet at Mr. G’s house, Thursday afterschool
  • Summer BBQ w/ Prospect and…
    • June 12^th (need to check Prospect’s graduation though)
    • Costs about $200 though
    • Maybe share cost with Prospect
    • Ask Monta Vista, Homestead, and Cupertino too
    • Planning needs to start soon
    • Need to send invites and get a rough RSVP (for food)
    • Iris and Aditya (with Yuya’s help)- lead this
  • Promo Video
    • Manami made one
    • We also need one with more information on the team
    • A group of people can work on it at the Demo PowerPoint Meeting
  • Clearing out Abhinav’s Garage
    • Need to decommission the robots
    • Chinmay- tell Abhinav’s parents that we’re preparing to leave, give them a heads up
  • Mini-mill/Lathe
    • Chinmay and Mr. G are going to go take a look at them
    • Still need to decide if they are useful
  • CalGames Hosting
    • Mr. G sent Ms. Reller an email
    • Need to see if we have the facilities and if the administration is willing
    • Takes a lot of work too- food booths, traffic control, set up and take down etc.
    • Pro: Improves credibility of our team, increases value, improves parent participation, could count towards Chairman’s Award, spikes interest within Lynbrook
    • Con: How will this benefit us? Huge commitment, could use this time for something else
    • Need a response before May 29^th/30^th
    • Interested: 10
    • Not Interested: 2
    • Fill out the form anyway and talk with the school about this
    • Need to have a meeting to discuss this
    • Mr. G- try to make a bid, decide later whether or not to submit it

The meeting was adjourned at 9:14 pm.

Advisors Present: Mr. G
Officers Absent: Eric Jan

Guests: Reo, Brian, Iris, Mr. Xie

The meeting was called to order at 7:12 pm.

Hey Everyone,

These are topics we discussed in this meeting:

• Old Business
  • Lynbrook Quad Demo
    • Setup a field with carpets and regolith
    • Brought the bump
    • Drove the robot around and talked to viewers
  • Website
    • Officers can add events on the website
    • Members can sign up for the events using the login they were sent at the beginning of the year
    • Helps members to see who else is signed up and gives them incentive
    • Planning to integrate mail aliases
  • Spring Newsletter
    • Still in progress
    • Articles are currently being written
    • Will finish in a few weeks so it can be proofread
  • 360 Degree Robot Photograph
    • Planned for May 16^th
  • Photo Journal
    • $45
    • Going to order soon
    • 12 people ordered and we’re getting 6 extra
  • Miller/Hyde Demo
    • Hyde replied saying they can only do it on Wednesday
    • Try to schedule the Miller demo on the same day
    • Confirm times
  • Fremont Demo
    • May 25^th Tuesday 7:35AM~11:11AM
    • Pretty early and Fremont is sort of far away
    • Toshi- make sign up sheet so we can coordinate rides
  • Grants
    • Google Year End report
    • Should aim to finish it tonight but we can work on it tomorrow too
    • Also need some of the more knowledgeable students to help out
    • We got the Teradata grant from Aditya’s dad
    • Got us $250 for his personal work towards the team and $2000
    • Brian’s dad got an Applied Materials grant
    • Need to fill it out by June 15^th
  • Botball
    • Nobody seems to be able to go to Thursday or Friday (except Brian, he can go on Friday)
    • Everyone can go next Friday though
  • Banquet
    • 5/22 Saturday, 5:30 PM
    • Will pay for mentors and their spouses but not parents
    • Make it clear that students are paying for them but don’t make it too obvious
    • Annie- draft invitations, separate ones for students and parents/mentors
    • Restaurant: BJ’s
    • Need to confirm that we can reserve the Sun Room
    • Also need to bring a projector to show pictures (good ones and funny ones)
  • Maker Fair
    • There’s no more space left
  • IARoC
    • Not enough interest and too costly (the transportation and materials)
    • Will not be attending
  • Action Plan
    • Thinking about starting Robocode and RC Cars again next year since it’s a bit late this year
    • Brian knows a lot about Robocode so if he can come up with an activity, he could lead a Robocode workshop
    • Many freshmen are interested in Robocode – this type of activity might appeal more to them, get them more active
    • About 5 people are interested among the officer team
    • Get a tentative attendance list to see if people are interested
    • Announce this at tomorrow’s lunch meeting
  • Action Plan
    • Ask members tomorrow what they want to see happen in robotics at the meeting tomorrow
  • Haiti Fundraiser
    • Signed letter to Red Cross
    • Will be sending the money soon

• New and Upcoming Business
  • Losing CardioMind
    • The whole company just shut down this week
    • Need to contact a sheet metal company or another company
    • Another obstacle- no resources
    • Try asking DP
    • This will definitely change our design too
  • ROV Competition
    • Expense $600-a few thousand
    • Starts in November and ends sometime in April
    • Basically a small side competition like Botball
  • FleetWeek
    • Want to book three merchandise booths

The meeting was adjourned at 8:30 pm.

- encourage members by being more approachable during member meetings

Officers Present: David Liu, Toshitaka Tachibana, Yusuke Sato, Haochuan Ni, Alric Siu, Annie Yang, Manami Yokoyama, Karthik Viswanathan, Chinmay Jaju, Karena Cai, Steve Hatton, Yuya Bessho

Advisors Present: Mr. G
Officers Absent: Eric Jan, Brandon Liu,

Guests: Mr. Xie, Reo, Brian

The meeting was called to order at 7:12 pm.

Hey Everyone,

These are topics we discussed in this meeting:

• Old Business
  • Team Hard Drive
    • The old one still works fine
    • Need to cancel order of the new one
    • David- cancel the order
  • Haiti Fundraiser Progress
    • We have less than $500
    • Seems like we got all we’re going to get though
    • Payton earned ~$300
    • He also sent out an email about Training Wheels for Kids
    • Karena- draft an email to thank Payton and include details about the program
    • Also send out a thank you list for all people who donated for Haiti (list their names)
    • Include the amount we earned this year to encourage people to work harder next time
  • Review Meeting Manual/Action Plan
    • Haochuan, Brian- meet to talk about this
  • Winter Newsletter
    • Haochuan- Contact Mr. G
    • Publish the Winter Newsletter through email
    • Also make a combined newsletter with Spring and Winter articles
    • Spring/Winter Newsletter will be handed out at the banquet
  • Photo Journal
    • Alric- email captions document
  • Botball
    • Everyday afterschool to 7PM
    • Need more Lynbrook people
    • Competition on Saturday
  • Grant Meeting
    • Found a bunch of possible companies
    • Sent out a calling list
    • Need to start writing
  • Paintball
    • 9 people went (some not from robotics, ~5 were)
    • Players got bruises, shot in the neck, etc.
    • Was a lot of fun
  • Robot Photography
    • Because of Botball, there might not be enough time to do this
    • Move to next week as it is not urgent
    • Most of the ones taken last year have been turned into videos and posted on our website
    • Some still need to be made into videos though
    • Maybe create an info box to advertise this section of our website
  • Tech Museum Demo
    • Ran into some technical problems (gearbox)
    • Audience still had fun, kids got to drive the robot
    • Stayed till 6PM
  • Miller/Hyde Demos
    • Miller- Principal said he’ll get back to us
    • Hyde- anytime in May
    • Fremont- May 17^th
    • Karthik- send email to Miller and Hyde about the demos, check for replies
    • Fremont Demo- still need to contact them
    • Lynbrook Quad Demo- week after STAR Testing
    • Hyde/Miller presentation meeting on Monday 10AM
    • Karena- send out reminders about Demo Meeting
  • Lynbrook Quad Demos
    • Toshi- talk to Mr. Peck to excuse people for set up
    • Need to change out the wheels (omni wheels will get chewed up on cement)
    • Sunday 11AM, Robot Maintenance meeting- fix up our robot
  • Team Manual
    • David made one for officers, Toshi made one for members
    • Still in progress- rough outlines
    • Was sent out as Google Documents
    • Everyone (who received the GoogleDoc) can edit it

• New and Upcoming Business
  • Banquet
    • Possible places: Tatami
    • Costs about $20-30
    • Last year the banquet cost $30
    • 40-50 people went last year, we can expect that many people this year
    • Date set for May 22^nd
  • Maker Fair
    • May 22^nd/May 23^rd
    • Another robot demo- might not drive it though
    • We would talk to people about what we made
    • Not too much about our team, centered on robot
    • In San Mateo (San Mateo County Expo Center), so it would take 1.5 hours for a round trip
    • Pros: community outreach, other FIRST teams will be there (good time to meet competition and make connections)
    • Eric- Send out sign up sheet
    • Make final decision next week if we want to attend
  • IARoC
    • June 26^th-27^th, San Diego, CA
    • Entirely autonomous robot competition
    • About $500 trip
    • Brandon and David won’t be able to go
    • Brian, Karthik- take a week to decide if they want to do this
  • Officer Candidate Interviews
    • May 3^rd-7^th
    • Senior officers need to make sure they can go
    • Meet after the officer meeting to discuss schedules
  • Summer Robot Meetings
    • Make changes to the robot- roller improvement? change motors?
    • Discuss drive train
    • Power takeoffs for Calgames?
    • That could be a good training program

The meeting was adjourned at 8:04 pm.

Officers Present: David Liu, Toshitaka Tachibana, Yusuke Sato, Haochuan Ni, Brandon Liu, Alric Siu, Annie Yang, Manami Yokoyama, Eric Jan, Karthik Viswanathan, Chinmay Jaju, Karena Cai, Steve Hatton, Yuya Bessho

Advisors Present: Mr. G
Officers Absent:

Guests: Mr. Xie, Reo, Karthik

The meeting was called to order at 7:12 pm.

Hey Everyone,

These are topics we discussed in this meeting:

• Old Business
  • Team Hard Drive
    • The old one still works fine
    • Need to cancel order of the new one
    • David- cancel the order
  • Haiti Fundraiser Progress
    • Many people didn’t even try
    • Still finishing that up
  • Winter Newsletter
    • Still need to print the Winter Newsletter
    • Haochuan- contact Mr. G
    • Starting to work on the Spring Newsletter
  • Website Updates
    • Haochuan will be changing the pictures in the slideshow at the top of the website
  • Photo Journal
    • No date for publication yet
    • Work on it over Spring Break
    • Start taking orders/announce it
    • Display it at the lunch meeting
    • Price estimate: $40
  • Tech Museum Demo
    • This Sunday
    • Haochuan has contacted the Tech Museum
    • They haven’t replied yet
    • Need to start arranging rides
    • Need to arrange robot transportation as well
    • Can’t take the tower- takes to long to assemble, no way to transport it
    • Meet Friday afterschool to prepare everything
  • Botball
    • Still on Thursdays
    • Will continue over Spring Break
    • Send out announcements about this
    • Update Botball news on the website
  • Upcoming Demos
    • Miller/Hyde Demos- April 19th-23^rd
    • Karthik- send email to Miller and Hyde about the demos, check for replies
    • Fremont Demo- still need to contact them
    • Lynbrook Quad Demo- week after STAR Testing
    • Hyde/Miller presentation meeting on Monday 10AM
    • Karena- send out reminders about Demo Meeting
  • Grant Meeting
    • There was quite a bit of interest
    • Need people to call parents
    • All officers will be calling
    • There will be a script

• New and Upcoming Business
  • Paintball
    • This Saturday
    • 8 people have signed up
    • Won’t have a private event (not enough people)
    • 4 hour long
    • Will contact these people
  • Review Meeting
    • Tonight after officer meeting
    • Mr. Xie will present
    • Will break into small groups to discuss this year’s problems and brainstorm solutions (fill out matrices)

The meeting was adjourned at 8:00 pm.

Advisors Present: Mr. G
Officers Absent:

Guests: Mr. Xie

The meeting was called to order at 7:08 pm.

Hey Everyone,

These are topics we discussed in this meeting:

• Old Business
  • Gathering Pictures
    • Only Manami gave Toshi pictures
    • Need to collect more
  • T-Shirt Distribution
    • Still need to give some people their t-shirts
    • Bring a large to school tomorrow
  • Haiti Fundraiser Progress
    • Currently have $90 in checks
    • Payton raised $400!
  • Winter Newsletter
    • Still need to print it
    • Mr. G and Haochuan need to schedule a time to do that
  • Website Updates
    • Karthik is open to suggestions
    • Pictures?
    • Videos?
    • Need to upload all our robot’s matches
    • Annie, Manami, and Haochuan- make a highlights video
    • Purchase a new hard drive that is under $120?
    • Yes- everyone but one
    • No- one
    • David- buy new hard drive, large as possible
    • Small drive (Passport)?
    • Yes- 4
    • No- 6
  • Photo Journal
    • Toshi- give pictures to Alric
    • Also need to give the principal a photo journal
  • Tech Museum Demo
    • Haochuan- contact Tech Museum by Friday
  • Botball
    • 7 people went
    • Everyone downloaded the software
    • Meeting Tuesdays and Thursdays
    • Announce it again at tomorrow’s meeting
    • Haochuan- send out emails about these meetings

• New and Upcoming Business
  • Upcoming Demos
    • Miller/Hyde Demos- April 19th-23^rd
    • Karthik- send email to Miller and Hyde about the demos
    • Fremont Demo- still need to contact them
    • Lynbrook Quad Demo- week after STAR Testing
    • Toshi- talk to Mrs. Davidson about that
  • New Garage
    • Alric’s parents said no
    • Announce our need for a garage at the meeting
    • Also send out an email to parents only
    • Need to tell them the benefits of keeping robots in their garage though
  • Robot Video
    • Annie, Manami, and Haochuan- make a highlights video
    • Finish by Sunday
  • Grant Meeting
    • Sunday evening (3PM-ish)
    • At Karena’s house
  • Paintball
    • 6 people have signed up
    • The price is $55 as of now
  • Review Meeting
    • Reviewed surveys
    • The results were more or less what we expected
    • Invite parents (try to get them involved)
    • Give parents a sheet to fill out to direct them

The meeting was adjourned at 8:34 pm.

Officers Present: David Liu, Toshitaka Tachibana, Yusuke Sato, Yuya Bessho, Haochuan Ni, Brandon Liu, Alric Siu, Annie Yang, Manami Yokoyama, Eric Jan, Karthik Viswanathan, Chinmay Jaju

Advisors Present: Mr. G
Officers Absent: Karena Cai, Steve Hatton

Guests: Abhinav, Steven, Brian, Mr. Xie, Iris

The meeting was called to order at 7:08 pm.

Hey Everyone,

These are topics we discussed in this meeting:

• Old Business
  • T-shirt distribution
    • Toshi and David will finish giving out T-shirts
  • Haiti Fundraiser Progress
    • Forgot to ask people at SVR for donations
    • Payton mentioned he might have
    • Need to wrap that up
  • Winter Newsletter
    • Is full of ancient news
    • Print it out as soon as possible so the work doesn’t go to waste
    • Save the new news for the next issue
    • Also send this to parents and mentors directly- the information might interest them as well
  • Website Updates
    • Karthik made some more changes
  • Photo Journal
    • Received the photo journals
    • Toshi- bring the photo journals tomorrow
    • Need to figure out how to “sell” this
    • Will send out e-copy later on
    • People are supposed to buy this for the memories anyway
  • Tech Museum Demo
    • Sunday 4/11
    • We received our robot today
    • Need to send out a form about this
    • Abinhav, Haochuan- work out details with Tech Museum
    • Decide whether or not we should take the tower
    • Can show off our robot’s ability to hang- impressive
    • Need to bring bump as well if we plan to hang

• New and Upcoming Business
  • Cords
    • Got cords for 14 seniors
    • Minus $140
  • Upcoming Demos
    • Miller/Hyde Demos
    • Fremont Demo
    • Try to encourage Fremont to start their own team
  • New Garage
    • Alric- ask parents (parents don’t seem so excited though)
  • Photographing Robots
    • Haochuan- head this
    • Need green screen, camera, and tripod
    • Lights as well (halogens)
  • Botball
    • Chinmay in charge of this
    • Announce it at tomorrow’s meeting
  • Review Meeting
    • Talk about the matrix
    • What questions to put on the survey
    • Get some input on how the club should run
    • Any opinions
    • Get everyone up to date
    • Make people do the survey at a Wednesday meeting as well
    • Send it out in an email as well
    • Need time to analyze the answers too
    • Announce this meeting tomorrow
  • Banquet
    • Need a time that doesn’t conflict with any exams
    • Tentatively May 23 or 15
    • Send ideas for restaurants to presidents

The meeting was adjourned at 9:00 pm.