Lynbrook Robotics » Meeting Minutes

Meeting Minutes – January 24,2012

Michael Lin — Wed, 25 Jan 2012 04:11:13 +0000

Start: 7:01pm

Member: David, Akshat, Rishabh, Joshua, Akshay, Michelle, Christine, Matt, Eva, Anurag, Reo, Raphael, Sahil, Maitryee, Aneesh, Ali, Nikunj, Abhiram, Michael C, Daniel

Mentors: Mr. G, Mr. Lowd, Fernando, Mr.Xie,

Officers: Alric, Michael L, Vincent, Eric, Robert, Annie, Lucy, Brian, Miles, Diane

Member Meeting – Jan 24, 2012

Lynbrook Robotics FIRST Team#846

Start Time: 7:00 PM This Agenda is closed to editing at 6:30pm.

Only 35 days till Stop Build Day

Download the Encrypted Manual!
1. http://www.usfirst.org/roboticsprograms/frc/competition-manual-and-related-documents?id=452
2. svn checkout http://frc2012-gamedocs.googlecode.com/svn/trunk/ frc2012-gamedocs-read-only
  SVN version maintained by D.Giandomenico (trial effort)

Officer Reports

Treasurer; Secretary;

Notes: DRI = Directly Responsible Individual

Old Business

Mr. Lowd’s AWESOME reading [DRI: Mr. Lowd] (7:01)
Sweaters [DRI: Alric] (7:05)
1. Order placed
2. Under the $35 per person
Tshirts [DRI: Alric] (7:05)
1. Collecting Checks
  1. prices are up $20 per shirt
  2. doing some more research to find some more
  3. cost will be $25
2. Jerseys?
  1. not many that are interested
Flag [DRI: Eva] (8:00pm)
1. Ordered?
2. contacted companies, new companies refused to make a war banner
  1. Buy rip of flag (~$300)
  2. regular flag (~$200)
  3. buy regular flag, and make it into a war banner
  4. buy a normal flag
  5. make our own flag
  6. Robert will help out with this
3. print on vinyl, have white parts white, double length, etc.
4. Final Image: https://docs.google.com/present/edit?id=dcqjgjph_32cswjsbqv
  1. hair is touching the edge of the border
  2. move text and put it along the edge
    1. Alric will do it.
5. will have finalized flag design by next week
Newsletter [DRI: Vincent] (7:06)
1. Articles are all assigned, sent out emails, set up documents
2. Mishan and Anne’s at the end of build season (right after)
  1. Deadlines: Feb 11th or 22nd
Awards (7:08)
1. Entrepreneurship [DRI: Diane]
  1. working on it
    1. content needs more work, basic sections are almost done
2. Woodie Flowers [DRI: Annie]
  1. trying find a website builder
3. Website [DRI: Michael L]
  1. trying find a website builder
    1. talking to Akshat, university student who does it for income, etc.
  2. Changes [DRI: Vincent]
    1. want to set up a server (rejected because of restraints)
  3. Build Season Log [DRI: Vincent]
    1. currently updated, want some more pictures.
    2. Team hard-drive need to be better cared for.
      1. in general whoever has a team item email out the team you have it (give and receive)
    3. Fernando’s ideas, time lapse
      1. put into the room (would be really cool!)
      2. made by JVC, waterproof
4. Chairman’s [DRI: Jocelyn]
  1. almost done, just needs Annie and Alric to add some information
    1. finish my next week or this Saturday or Sunday
5. Chairman’s Video [DRI: Michelle, Christine]
  1. finished a very brief storyboard
  2. need a special microphone (recorder)
    1. mainly interviews of members, officers, and mentors
      1. small sentences, similar to school of distinction
      2. will get a list of questions
      3. aiming for a very small documentary
    2. follows format of the essay formed by Jocelyn
    3. need to get footage
    4. Deadline: at the Feb 28, 2012
CNC Software [DRI: Brian] (7:23)
1. Mr. G
  1. talked with GibsCAM
    1. expect to get software by this firday
    2. post processor configured for our Tormach machine
    3. we can not configure it, they will configure it remotely
      1. asked to eat lunch with Mr. G
    4. will take a CAD model from inventor, export as STEP file, from that it will take a 3D model of the part, need to highlight features, and than the Tormach will create the highlights
Photo Journal [DRI: Eric] (7:27)
1. not much, organizing the photo
2. want the first page (with all the names) done by next week.
  1. with titles, grades, names.
3. deadline: Feb. 7, 2012
4. order by Feb. 21, 2012
NYC Regional [DRI: Annie] (7:32)
1. Student: $949.65
2. Adults: $1263.29
3. need by Wednesday
4. need to get airlines and parent meeting.
  1. get back at 10pm.
  2. reason because doing exploring, and later flight. (just a thought, may not happen)
    1. cost will go up, will cause more issues.
  3. adventure areas
    1. empire state building, air and space museum, walking as a mob, just being there is cool, tour buses, ferry tour, etc.
  4. research will be done tonight and will talk to Aneesh to finalize flights.
Got Western Digital Grant – Yay!
1. have not gotten money from foundation
2. have symantec, need to confirm

End: 8:10

Meeting Minutes – January 17, 2012

Michael Lin — Wed, 18 Jan 2012 04:29:10 +0000

Start: 7:02pm

Members: Tony, Raohael, Mishan, Anne, Chrstine, Jackie, Rishabh, Sahil , Tony, Patrick Ishaan, David, Reo, Abhiram, Joshua, Michelle, Maitryee,

Mentors: Mr. Lowd, Ms. Leejung

Officers: Michael L, Alric, Jocelyn, Vincent, Robert, Eric, Miles, Brian, Annie, Aneesh, Lucy

Member Meeting – Jan 17, 2012

Lynbrook Robotics FIRST Team#846

Start Time: 7:00 PM This Agenda is closed to editing at 6:30pm.

Only 35 days till Stop Build Day

Download the Encrypted Manual!
1. http://www.usfirst.org/roboticsprograms/frc/competition-manual-and-related-documents?id=452
2. svn checkout http://frc2012-gamedocs.googlecode.com/svn/trunk/ frc2012-gamedocs-read-only
  SVN version maintained by D.Giandomenico (trial effort)

Officer Reports

Treasurer; Secretary;

Notes: DRI = Directly Responsible Individual

Old Business

Updates
1. Flag [DRI: Eva] (7:07)
  1. Sent it over to Diane, will get touched up by Diane, and will be sent to Eva later.
2. Tshirt [DRI: Alric] (7:08)
  1. Using last years design, modify benefactor list
    1. T-shirts will be $18
  2. Show Eric’s friend’s design
3. Sweaters [DRI: Alric] (7:15)
  1. collecting money tomorrow, no check = no sweater
4. Newsletter [DRI: Vincent] (8:16)
  1. CalGames experience (Angela or Lucy)
  2. Room 612 and equipment (Rishabh)
  3. Build season (Vincent, Jocelyn)
  4. New Member (Mishan, Anne, +2 more)
  5. BAE + Intuitive (Michael L)
  6. Deadline: Feb 7, 2012
5. Awards (7:15)
  1. Entrepreneurship [DRI: Diane]
    1. deadline was last week
      1. want to meet MR. Agrawal by Saturday
  2. Woodie Flowers [DRI: Annie]
    1. worked on woodie flowers
    2. email will be sent out by Thursday (1st draft)
      1. have an outline ready, needs to be pieced together
  3. Website [DRI: Michael L]
    1. Changes [DRI: Vincent]
      1. adding and updating the content
  4. Chairman’s [DRI: Jocelyn]
    1. almost done, need to interview some members
      1. will interview after lunch meeting
  5. Chairman’s Video [DRI: Michelle, Christine?]
    1. waiting for the outline from Jocelyn
    2. storyboard will be drafted by next week
6. CNC software [DRI: Brian Axelrod] (7:22)
  1. getting Gibbs Cam
Research & Shopping
1. New York Regional Trip [DRI: Annie] (7:23)
  1. Hotels [DRI: Annie] (Living Costs)
    1. Hampton breakfast + wifi
    2. Yotel wifi
    3. Double Tree breakfast + wifi
    4. Holiday Inn wifi
    5. Gem wifi
  2. Signups
    1. will be set up during lunch meeting
  3. Map [DRI: Akshat] (7:25)
    1. Annie will help out
    2. http://g.co/maps/a7jqb
  4. Air Fare [DRI: Aneesh]
    1. https://docs.google.com/spreadsheet/ccc=key=0AlZBC0inNggfdDdMOUZMSDFwY2x2NkNnY0ZvWC16Wmc#gid=0
  5. Transportation
    1. Penn station (JFK to jamaica station to pennstation to hotel [penn station to hotel = walking])
      1. get 60% discount
    2. coach buses = $1000
  6. Restaurants
    1. Will be picked later.
Robot Design
1. Not to be discussed during AMM

New Business

Photo Journal [DRI: Eric] (8:10)
1. Hope to complete by First competition
2. Alric and Annie will be writing the 2 paragraphs on the cover

End : 8:26pm

Meeting Minutes – January 10, 2012

Michael Lin — Wed, 11 Jan 2012 05:43:49 +0000

Start: 8:06pm

Members: Joshua, Angela, Raphael, Eva, Anne, Mishan, Abhriam, Abhishek, Nikunj, Jackie, Maitryee, Reo, Daniel, Ishaan, Tony, Sahil, Ari, David, Akshay, Minoj

Mentors: Mr. Xie, Mr. G,

Officers: Brian, Robert Alric, Annie, Michael L, Diane, Jocelyn, Lucy, Miles, Eric, Vincent,

Member Meeting – Jan 10, 2012

Lynbrook Robotics FIRST Team#846

Start Time: 8:00 PM This Agenda is closed to editing at 6:30pm.

Only 49 days till Stop Build Day

Download the Encrypted Manual!
1. http://www.usfirst.org/roboticsprograms/frc/competition-manual-and-related-documents?id=452
2. svn checkout http://frc2012-gamedocs.googlecode.com/svn/trunk/ frc2012-gamedocs-read-only
  SVN version maintained by D.Giandomenico (trial effort)

Officer Reports

Treasurer; Secretary;

Notes: DRI = Directly Responsible Individual

Old Business

Updates
1. Flag [DRI: Eva]
  1. https://docs.google.com/present/edit?id=0AcePca8pl86bZGNxamdqcGhfMjBmOGg2dHdkcw&hl=en_US
  2. Drafted help: Mishan and Abhishek
    1. next week want a finalized design and a location where we will get the product from.
2. T-Shirts [DRI: Alric]
  1. Met at Alric’s house on Wednesday
    1. Eric’s special friend is offering to help.
    2. Alric’s design feeback
      1. move the number (846) out of the image
    3. will continue to work on the flag, will get revision in by next week
    4. Drafted help: Annie
3. Sweaters [DRI: Alric]
  1. have 13 people
    1. custom ink are ~$33
4. Newsletter [DRI: Vincent]
  1. Room 612 by Rishabh, Jocelyn and Eric
  2. Community work by Michael L
  3. CalGames overview by Lucy
  4. Build season by Vincent and Jocelyn
  5. Extra mystery article will be added (personal article)
    1. proto-typing, personal logs, design process, new members, new mentors, last years members experience, surveys, interviews, senior member review, etc.
    2. Mishan and Anne; new member articles
  6. Deadline = Friday
5. Awards [DRI: Eva]
  1. Entrepreneurship [DRI: Diane]
    1. will be working on it over the coming years.
    2. will be meeting with Akshat’s father.
    3. try and finish by next week.
  2. Woodie Flowers [DRI: Annie]
    1. will be working with Brian and Eric.
  3. Website [DRI: Michael L]
    1. will send some the survey/excel sheet of reviews of people ~50 people now
    2. Changes [DRI: Vincent]
      1. constant updates by Vincent and Michael C.
  4. Chairman’s [DRI: Jocelyn]
    1. half is done, rest is drafted, need some details and new information.
    2. done by friday.
    3. chairman video – Michelle and Christina
  5. Dean’s List [DRI: ?]
    1. curremt juniors: Brian, Diane, Aneesh
    2. Mentor submission
  6. DEADLINE: Jan 21st, 2012
6. Kick Off Meeting [DRI: Akshat]
  1. room 608 – Got and set Criteria for the robot and presented it after the meeting was finished
  2. Alric’s House – good food, a lot of people talking about FIRST, Vincent stayed over to make a lego model
  3. Mentor Perspective: Mr. G, Mr. Xie
    1. lots of celebrities in this cast, 2 past presidents, Will.I.Am, Woodie Flower, etc.
      1. Description of talks by the talks given by these people, very good description of what FIRST wants and does.
      2. Review Woodie Flower Talks
      3. becoming more effective as these figure give it a stamp of approval
    2. All of the talkers craft their speeches for a certain topic
      1. Have an experience and they talk/exploit what the topic they want to talk about
Research & Shopping
1. Room 612 [DRI: Anurag]
  1. Re-arrangement is done, still cluttered with the moving of tools
    1. CNC – mentors (6) come and move the top of the mill from boiler room to our room. Lots of work and now in our room. Assembling will take place (4.5 hours of work)
    2. cardboard cut out was made to help plan our each and every move, used a crane, rolled the CNC using pipes. (4 feet took around 2 hours), tomorrow at 3 o’clock work will resume in the room. Had to remove the door from the frame.
  2. Now have a working phone
2. CNC update[DRI: Mr.G]
  1. spoke with electrictian, the machine will be wired up soon
  2. the computer/controller has arrived
  3. with work can have motion as early as Friday.
3. New York Regional Trip [DRI: Annie]
  1. Need to get head count, and mentor count.
    1. mentors will be called and asked. (price must be worked out for mentors)
    2. Prices will be finalized soon.
  2. Map [DRI: Akshat]
    1. http://g.co/maps/a7jqb
  3. Air Fare [DRI: Aneesh]
    1. https://docs.google.com/spreadsheet/ccc=key=0AlZBC0inNggfdDdMOUZMSDFwY2x2NkNnY0ZvWC16Wmc#gid=0
  4. Living Costs
    1. Gem Hotel $240
    2. Travel in $170
  5. Transportation
    1. charter bus?
  6. Restaurants
    1. New York Steak costs ~$40
4. Proposal of buying a recorder [DRI: Alric]
Classes and Lectures
1. CD Robot [DRI: Robert]
  1. postponed until ship date
Robot Design
1. LRT Design Requirement Excel Sheet [DRI Brian]
  1. https://docs.google.com/spreadsheet/ccc?key=0Amp-xlch-skQdFVZanM5WnZEdW9IOHRYR21HN0VYMlE
  2. need to work with mentor to create a mentor
  3. will go over in design meeting
2. Mr. Xie’s Power Point Presentation [DRI: Mr. Xie]
  1. will go over design meeting.

New Business

Split up work
1. Subgroup work – members may sign up, list parents using comment section if parents are interested.

End: 9:48pm

Meeting Minutes – January 3, 2012

Michael Lin — Wed, 04 Jan 2012 04:37:09 +0000

Members: Abhishek, Anurag, Akshat, Jackie, Mishan, Anne, Rishabh, Nikunj, Akshay, Angela, Daniel, Michelle, Chirstina, Joshua, Reo, Eva, David

Alumnus: Haochuan

Mentors: Mr. Wes Harrison, Mr. Lowd, Mr.G, Mr. Peake, Peyton, Fernando

Officers: Annie, Alric, Brian, Eric, Michael L, Vincent, Jocelyn, Aneesh, Diane, Miles, Robert, Lucy

Start 7:05pm

All Meeting Agendas
Team Calendar

Member Meeting – Jan 3, 2012

Lynbrook Robotics FIRST Team#846

Start Time: 7:00 PM This Agenda is closed to editing at 6:30pm.

Only 4 days till kick off

2012 KICK OFF! – Jan 07 6:00am
Team Kick-Off Room 608 Sat ~12:30pm-3:30pm (Times tentative; to be finalized)
Download the Encrypted Manual!
1. http://www.usfirst.org/roboticsprograms/frc/competition-manual-and-related-documents?id=452
2. svn checkout http://frc2012-gamedocs.googlecode.com/svn/trunk/ frc2012-gamedocs-read-only
  SVN version maintained by D.Giandomenico (trial effort)

Officer Reports

Treasurer; Secretary;

Notes: DRI = Directly Responsible Individual

Old Business

Updates
1. Sweaters [DRI: Alric] (7:09)
  1. Have not gotten the sweaters ordered, orders will be ordered soon
  2. Deadline: end of this week
2. T-Shirts [DRI: Alric] (7:09)
  1. Design by Diane Wang
    1. Need to get a meeting with officers: Wednesday After School Meet in Parking Lot and go to Panera, Starbucks, Peet’s, TBD
    2. Color: Safety Yellow, Synthetic Jersey Material
      1. need new Symantec logo, Lucy’s logo
    3. 2 options for back and front to pick from
    4. Back of jersey seems a bit busy, need some modifications to make it perfect
      1. “more fun” font, bigger team number size,
3. Awards [DRI: Eva] (7:23)
  1. DEADLINES: January 21, 2012
    1. All DUE: February 16, 2012
  2. if we need help may contact Alric or Annie
  3. Entrepreneurship [DRI: Miles]
    1. will be meeting with Akshat’s father
    2. will send email out for help
  4. Woodie Flower [DRI: Eric]
    1. Draft Team: Brian, Annie, Michael, Anurag, Akshat, Abhishek, Reo, Aneesh, Lucy, Diane, Jocelyn, Eva, Eric, Vincent, Maitryee
      1. Will lower the number
      2. Bugging Alumni
  5. Website [DRI: Michael L]
    1. need to send email Vincent the “family review sheet”
    2. Will be Meeting with Nikunj’s mother????
    3. Changes [DRI: Vincent]
      1. Team Social Outlets (Facebook, Twitter, etc.)
        
        Public Facebook, Specific video site, etc.
      2. Want documentation for the entire build season (small paragraph)
4. Unveiling of the Animation? [DRI: David S] (7:37)
  1. first time leading the animation team GOOD JOB David!
5. BAE Toys for Tots Recap [DRI: Michael L] (7:41)
6. WRRF Workshop Recap [DRI: Brian] (7:42)
7. Winter Social Recap [DRI: Miles] (7:42)
  1. next time hold at a earlier time.
Research & Shopping
1. Room 612 [DRI: Anurag] (7:44)
  1. Rearranged completely. Very nice layout and feels well organized~ opinion of Michael Lin
2. CNC [DRI: Mr.G] (7:45)
  1. Will need some help after school. Expected this Thursday
    1. mostly on the mentors
  2. CAM software (GibbsCAM $450+$225/yr)
    1. There is a cheaper option but need to be looked into
  3. Probe (http://www.wildhorse-innovations.com/index.php?_a=viewProd&productId=80)
3. Flag [DRI: Eva] (7:50)
  1. small companies were looked into and one found that specializes in war banners.
  2. Have the image for the War Banner
  3. contacted businesses, need size
    1. 3 ft x 5 ft???
    2. Graphics and information will be sent out
    3. should take ~week to make and ~week for another
  4. Email and information will be sent out soon
4. New York regional planning (March 15 – March 19) [DRI: Alric?] (7:52)
  1. Basic plans are being made currently
    1. air fare needs to be digged up –> morning flight preferred
    2. may be able to find deals through FIRST (steel meetings?)
    3. Need names and money soon
  2. DRAFT PICKS: Annie, Anurag, Akshat, Nikunj, Abhishek, Christina, Michelle, Vincent, Maitryee, Eva, Diane, Aneesh, Jackie
  3. Draft information complete by January 15th
Classes & Lectures <– still going on?
1. CD bot [DRI: Robert] (7:57)
  1. No work over break for several reasons: mostly for timing and trips.
  2. Meetings starting up next week. –> 2 meetings left?
Events
1. Kick-Off at SJSU [dg] (7:58)
  1. Morris Dailey Auditorium, San Jose State University
    Sat 07-Jan-2012 06:00 AM – 11:00 PM PST
    1. Aurag, Miles, Anne, Mishan, Jackie’s Mom, Joshua, Maitryee, Eric, Jackie, Akshat
  2. Team Roster required: Complete STIMS (46 applied; several officers missing or incomplete) Mentors?
2. Kick Off Party [DRI: Alric] (7:59)
  1. Alric’s House – 6:45AM
    1. ~20 people
3. Kick Off day [DRI: Alric] (8:06)
  1. Room 608; Sat ~12:30p – 3:30p (Times to be finalized)
4. Brainstorm meeting – time, place, format, scope, and goal of the meeting. ()
  1. Make another agenda
    1. game ideas
      1. rules
      2. arena
      3. subsystems
        
        drive trains
        
        arms and grabbers
        
        motors
        
        electronics

New Business

Photo Journal (8:11)
1. will need to start.
2. Heads: Eric, Vincent, Michael L, Akshat, Abhishek
  1. Photos are expected to be very nice and high quality.
    1. Action shots, portraying something is going on
    2. pictures collected week by week
    3. when taking pictures make sure they are high resolution
  2. Bring Flashdrive with pics each Active Member Meeting
Newsletter [DRI: Vincent] (8:12)
1. Topics –> lack of man power and news?
  1. Room 612
  2. Coming build season
  3. Awards
  4. Animation
  5. BAE Toys for Tots
  6. Intuitive surgical tour
  7. New equipment : CNC, Band saw, Mini Mill, Lathe, etc.
2. Man power.
  1. have a huge amount, we got this guys!
  2. Writers : Michael L, Miles, Angela, Michelle, Christina, Diane, Rishabh, Reo, Akshay, Lucy
Surprise (Don’t get excited) [DRI: Brian] (8:17)
1. AMAZING ROBOT SIMULATOR!
Drivers test

End: 8:46

Meeting Minutes – December 6, 2011

Michael Lin — Wed, 07 Dec 2011 04:36:46 +0000

Start: 7:04pm

Mentors: Mr.G, Mr.Lowd

Members: Rishabh, Akshat, Anurag, Abhiram, Raphael, Eva, Nikunj

Officers: Brian, Annie, Robert, Michael L, Miles, Eric, Vincent, Jocelyn, Diane, Aneesh, Lucy

Member Meeting – Dec 6, 2011

Lynbrook Robotics FIRST Team#846

Start Time: 7:00 PM This Agenda is closed to editing at 6:30pm.

Only 31 days till kick off

Animation Deadline – 9am Thursday Dec 8
WRRF Workshops – Sat Dec 10
Mid-Year Break – Dec 19 to Jan 2
2012 KICK OFF! – Jan 07

Officer Reports

Treasurer; Secretary;

Notes: DRI = Directly Responsible Individual

Old Business

Updates
1. Sweaters [DRI: Alric] (7:06)
  1. requirements and sign ups are going to be sent out soon
2. T-Shirts [DRI: Alric] (7:29)
  1. requirements and sign ups are going to be sent out soon
    1. T-Shirt guidlines
  2. order T shirts at the latest (January 31st)
    1. Dec. 21st design will be sent out (DRI: Diane)
  3. No design
3. Animation update [DRI: David Shim] (7:36)
  1. Video and sound are being put together
    1. After school (3pm-5pm)
    2. Location: TBD
  2. Make David a “submitter” (DRI: Miles)
4. Awards [DRI: Eva] (7:46)
  1. Entrepeneurship [DRI: Miles] (7:46)
  2. Woodie Flower [DRI: Eric] (7:47)
    1. need more helpers
      1. Michael L, Annie
  3. Website [DRI: Michael Lin] (7:47)
    1. Michael Lin will need to talk to Nikunj
    2. Changes [DRI: Vincent Yao] (7:47)
      1. lack of content
        
        information for other teams [DRI: Akshat]- give updates
        
        good tools, where to buy materials, informal talks, links to good sources, topics (pneumatics, electrical, sensors, …)etc.
      2. No progress
      3. some hold ups
      4. do have a second website, lynbrookrobotics.net
        
        Nikunj (aesthetics), Robert
5. Garage [DRI: Michael Lin] (8:03)
  1. fine as is
Research & Shopping
1. Room 612 [DRI: Anurag] (8:05)
  1. Very good job
  2. workers: Anurag, Akshat, Michael L, Rishabh
  3. interest: Mr.Lowd, Mr.G, Michael L,Aneesh, Abhiram, Nikung, Vincent, Eric, Raphael, Akshat, Anurag, Rishabh
2. Bandsaw [DRI: M.rG] Arrives tomorrow 1pm-3pm. (8:05)
  1. coming soon
3. CNC [DRI: Mr.G] (8:07)
  1. trying to get Jan. 4th arrival time
1. Flag [DRI: Eva] (8:13)
  1. waiting on a design
  2. War banner?
    1. single sided, unique, etc.
    2. will be voted upon
Classes & Lectures
1. CD-Bot [DRI: Robert] (8:26)
  1. almost everyone ready to program
    1. still some bugs with boards
    2. can contact with Robert over break to get debugging help
2. Inventor [DRI: Brian] (8:27)
  1. next meeting tomorrow – Brian will not be able to attend
  2. SVN access
3. WRRF [DRI: Brian] (8:30)
  1. this Saturday
  2. Transportation [DRI: Aneesh]
Events
1. BAE Toys for Tots Dec 18; Robot demo, Spanish speakers & Face painter needed [DRI: Mr.G] (8:32)
  1. sign ups are sent out.

New Business

Team docs and Manual (DRI: Michael Lin)
1. Table of deadlines – one page on a document, stories of how we failed
Photo-Journal (DRI: unknown for now)
1. Vincent, Anurag, Akshat, Eric, Abhiram
2. Email will be sent out to get photos, want them on a USB

End: 8:46pm

Meeting Minutes – November 22, 2011

Michael Lin — Wed, 23 Nov 2011 04:37:59 +0000

Start: 7:05

Members: Anurag, Akshat, Abishek, Reo, Eva, Mishan, Risabh, Lucy, Nikunj, Raphael

Officers: Alric, Michael L, Jocelyn, Vincent, Eric, Aneesh, Diane, Brian, Miles

Mentors: Mr. Lowd, Mr.G, Mr. Xie

All Meeting Agendas
Team Calendar

Member Meeting – Nov. 22, 2011

Lynbrook Robotics FIRST Team#846

Start Time: 7:00 PM This Agenda is closed to editing at 6:30pm.

Only 45 days till kick off

Laser Quest – Nov 20
Animation Deadline – Dec 09
Mid-Year Break – Dec 19 to Jan 2
2012 KICK OFF! – Jan 07

Officer Reports

Treasurer; Secretary;

Old Business

Updates
1. Sweaters [DRI: Diane] (7:05)
  1. still working on a design
    1. using last years sweater design
2. T-shirts [DRI: Alric] (7:05)
  1. still working on a design
    1. Requirement: Year, Logo, Team number, Game name, black and white (may add color), etc.
    2. Color
      1. Yellow : want to stand out, want to go a step forward, team identity the song black and yellow. Match our robot.
      2. Red : there are usually a yellow team in the pits near us, Pins stand out on red.
3. Animation (Dec 9) [DRI: David Shim] (7:06)
  1. have ducks modeled and ready to be animated
  2. script is ready
4. Awards (no meeting this week) [DRI: Eva] (7:07)
  1. Entrepreneurship [DRI: Miles]
  2. Woodie Flower [DRI: Eric]
    1. need parent reviewer
  3. Website [DRI: Michael L]
    1. Education; want to be open, post as much as we can, share
    2. autodesk has some options
      1. renderings
    3. Team features on main page
    4. implementing team = Alric, Vincent, Eric
5. Garage [DRI: Akshat] (7:07)
  1. want to set up during winter break, need to meet with Akshat
6. STIMS sign up [DRI: Alric] (7:08)
  1. Still have some members who need to sign up
7. FLL status [ DRI: Lucy ] [ -dg ] (7:30)
  1. Miller team are overall champions
    1. stay in contact with one another
Research & Shopping list
1. Tool chest set (roll-away+top chest) purchased & delivered [-dg] (7:38)
  1. keep the tool chests
  2. Wire holder project [DRI Alric]
    1. Michael L, Nikunj, Raphael,
2. CNC [Update - Mr. G] (7:50)
  1. Tormach 1100 (Mr.G opinion)
    1. base price ~$12000
3. Workshop Floorplan/CAD-Model of Rm612; [DRI: Anurag][-dg] (7:53)
  1. Michael L, Risabh, Anurag, Akshat
  2. http://svn.lynbrookrobotics.com/room612
4. may receive a smart board
5. Battery Testers (low priority)
  1. late Feb. or early March
Classes & lectures
1. CD-bot [DRI: Robert] (7:56)
  1. We will be meeting at the same time.
    1. still working on making the boards, still on track
    2. some ready to be programming next meeting
2. Inventor [DRI: Brian] (7:58)
  1. not having meeting tomorrow
    1. next Wednesday, continue project
    2. will start going into details
3. WRRF workshops (Dec 10) [DRI: Brian] (7:59)
  1. only able to go over electrical and pneumatics
    1. drive train – slides or not finalized
    2. sensors – working on it
  2. Next meeting is next Monday – reminder email will be sent out on Saturday Night
Events
1. Recap on LaserQuest (Nov 20) [DRI: Aneesh] (8:02)
  1. Saturday, went to laserQuest, Mr.Lowd played. Free far all and team game. Overall it was very fun event. Update will be up on website soon, pictures will be up.

New Busines

BAE Toys for Tots Dec 18; Robot demo, Spanish speakers & Face painters needed [DRI: Alric] (8:29)
1. Aneesh will be arranging rides
  1. need location and time
Kick Off (8:33)
1. Where do we get the kick off information?

End: 8:46

Meeting Minutes -November 15, 2011

Michael Lin — Wed, 16 Nov 2011 05:03:27 +0000

Members: Anurag, Akshat, Risabh, Akshay, David, Eva, Angela, Mishan, Raphael, Louie, Lucy, Abhiram

Mentors: Mr. G, Mr. Lowd, Mr. Xie

Officers: Eric, Vincent, Aneesh, Robert, Michael L, Diane, Brian, Annie, Miles

Start: 7:02

Member Meeting – Nov. 15, 2011

Lynbrook Robotics FIRST Team#846

Start Time: 7:00 PM This Agenda is closed to editing at 6:30pm.

Only 52 days till kick off

Laser Quest – Nov 20
Animation Deadline – Dec 09
Mid-Year Break – Dec 19 to Jan 2
2012 KICK OFF! – Jan 07

Officer Reports

Treasurer; Secretary;

Old Business

Updates
1. Club Portfolios (Nov 18) [DRI: Michael L] (7:10)
2. Grants [DRI: Diane] (7:13)
  1. Western Digital Foundation; Completed (Nov 15)
    1. completed and submitted, have a parent sheet and will be looking/contacting
    2. submissions must be changed more
3. Sweaters [DRI: Diane] (7:14)
  1. Large interest in ordering last years sweater
    1. Hoodie VS. Hoodie with zipper
4. Animation (Dec 9) [DRI: David Shim] (7:20)
  1. Next Meeting this Friday from 5-7pm
    1. will begin the animation process
5. Awards Meeting Friday 11/18 [DRI: Eva] (7:21)
  1. awards meeting on Friday from 3-5pm
  2. Eva has been working on Team Essay
    1. google bill’s blog (http://frcdirector.blogspot.com/) good info.
  3. Entrepreneurship [DRI: Miles]
    1. sent out an email asking for officers for response (2 prompts)
      1. one has the team been doing for growth.
      2. what are your plans for growth (community outreach, etc.)
  4. Website [DRI: Michael L]
    1. meeting during Thanksgiving break. (Michael, Robert, Vincent, Akshat)
6. STIMS sign-up [DRI: ???]
  1. Sign up soon in order to participate in events
7. Garage [DRI: Akshat]
  1. No information sent yet
Research & shopping list (7:30)
1. CNC
  1. Tormach PCNC 1100 (1st) – $14,000 (with tooling)
    1. best customer service, large travel, 110 IPM, 1.5 HP spindle
    2. expensive, very big and difficult to get into the room
  2. Novakon NM-200 (2nd) – $12,000 (with tooling)
    1. mixed review regarding customer service, Best travel, 130 IPM, 2 HP spindle, can take table off and get it through the door
    2. very heavy, biggest machine
  3. PCNC 770 (3rd) – $13,000 (with tooling)
    1. smaller travel than the others, 135 IPM, 1.0 HP spindle, smallest machine
    2. smallest and least capable
  4. Meeting (Friday at 7:30) – will need to talk more about this
2. Projector
  1. Mr. Peck already requested a projector
Classes & Lectures (7:31)
1. CD-bot [DRI: Robert]
  1. should be able to have blinking lights
    1. waiting on wheels
    2. next meeting should be done with construction
  2. Brian is on software development
2. Inventor [DRI: Brian]
  1. Tomorrow is the next meeting, get them to the point where they are capable of working by themselves
    1. “making” a drive train
3. WRRF workshop (Dec 10) [DRI: Brian]
  1. started practice
4. FLL [DRI: Lucy]
  1. Dilworth: Michael L and Miller: Anurag
Events (7:58)
1. Vikes of Distinction Celebration (Nov 18)
  1. Mr.G is invited
    1. intel people will be there
  2. Robot setup by 9am.
    1. Brian, Michael L, Eva
    2. multiple screens, robot, control, work station (Brian), Tri-fold (Diane), Animation (Annie), CD-bot, photo journal, photo frame, Newsletter, CAD (Brian),etc.
      1. getting things arranged – Thursday aferschool
  3. Academic Rally – reserved seats
    1. WEAR TEAM SHIRTS!
2. Laser Quest (Nov 20) [DRI: Aneesh]
  1. Reserved for 7:40 arrival time (30 people altogether) extra people is $14 for the extra person
    1. 38 people altogether
    2. two exclusive games, cost will be $430 for 30 people for 2 games ($15 per people)
      1. $18 or 20 before Friday at 6pm $20 or 22 after Friday 6pm will be the amount to pay
  2. need an report, carpooling arrangements will need to be made

End: 8:26

Meeting Minutes – November 8, 2011

Michael Lin — Wed, 09 Nov 2011 04:06:26 +0000

Mentors: Mr.G, Mr. Lowd, Fernando, Payton

Members: Eva, Mishan, Akshat, Anruag, Reo, Risabh, David, Pradeep, Aniruddha, Jackie, Maityee, David, Abhishek, Rishi

Officers: Eric, Alric, Michael L, Robert Y., Brian, Diane, Annie, Jocelyn, Miles, Lucy

Start time: 7:00 pm

All Meeting Agendas
Team Calendar

Member Meeting – Nov. 8, 2011

Lynbrook Robotics FIRST Team#846

Start Time: 7:00 PM This Agenda is closed to editing at 6:30pm.

Only 59 days till kick off

Laser Quest – Nov 19

Animation Deadline – Dec 09

Mid-Year Break – Dec 12 to Jan 2

2012 KICK OFF! – Jan 07

Officer Reports

Treasurer; Secretary;

Old Business

Projects & Tasks (7:05)

Club Portfolios (Nov 14) [DRI: Michael Lin]

will be updated

Grants [DRI: Diane] Western Digital Foundation Due Nov 15.

Western Digital is due exactly in one Week

Need more help within the next two to three days

Diane, Brian, Annie, Michael L, Miles

Mechanical

We are still working on Hex Broach, we need to get more done this week

finished new control scheme, needs to be debugged

#1 Regional Payment (Dec 2) [DRI: Miles C.]

took care of

Animation (Dec 9) [DRI: David S.]

More ideas were made

the Duck community

talking about personal experience, scroll up

12

Despicable me community

chars are instructed, first logo pyramid thing

2

Next meeting is on this Friday from 3 – 5 at David Shim house

Award Writing, Team Essay [DRI: Eva]

TIMS essay; useful or not?

good essays to write, used in grants and other awards

Entrepreneurship [DRI: Miles]

Website [DRI: Michael L]

Chairmans [DRI: Jocelyn]

Woodie Flower [DRI: Eric]

Research & shop list (7:25)

CNC [DRI: Brian]

Still waiting on what the room can support (take door apart)

equipment needed to move the CNC into room

small Tormac should not be that much of a problem the bigger Tormac will need to be researched further

Waiting on if we are capable of getting a certain machine into the room

compile pros and cons of all machines to make a final decision (plans?)

Bandsaw [DRI: Eric]

Nix horizontal/vertical bandsaws $1199 7×12″ and $409 5×6″ (blades too wide for contouring; tables not good for vertical work.)

JET seems good

HD projector [DRI: Brian Axelrod]

Cost ~$700

10 percent higher brightness = ~$1500

Battery Tester

Nothing changed

Classes & Lectures (7:36)

CD-bot (Tue) [DRI: Robert]

Next week Tuesday 3-5

May need more than two more meetings

Inventor (Wed) [DRI: Brian]

We will be delaying until next week

WRRF workshop (Nov 5) [DRI: Brian]

Very low turn out, ate well, presented well

WRRF workshop (Dec 10)

Next Monday during 7th period

Events (7:41)

Laser Quest (Nov 19) [DRI: Aneesh]

original planned date was Nov 19, another group booked, only available dime is 9:45 PM, cost would be $600 people for 30 people ($20 per person), Sunday closes at 8pm, But they will extend if we go as a group of 30 (would cost $480), would need to arrive exactly at 8pm, will check in on this.

2 games, payment due on the 16th.

Moved to Sunday Nov. 20

Pizza?

Garage [DRI: Akshat] (7:45)

If we need more, they would be willing to pull over a lamp, would be willing to look into another set up.

need to meet

New Business

Idea List [Shopping list] [DRI: Michael Lin] (7:47)

Task list, integrate things into website, start November, Deceber

Alric, Eric

FLL (7:48)

FLL teams are asking for FLL mentoring

Michael L, Eric, Abhishek, Anurag, Anirrdha, Akshat

Tomorrow’s events cancelled – [DRI: Brian] (7:50)

STIMS [DRI: Alric] (7:50)

Team members need to register online,

Start Orders for Sweatshirts for new members. Urgent while weather is cold [dg; DRI:?] (7:51)

We will be getting some

Hoodie

Sport Jacket

Design

Academic Rally (7:56)

celebrating the fact that we won an award (required to celebrate)

school board are coming (Will.i.am coming????)

Interview; why we are internationally recognized

Animation – won (Annie + Alric)

Competed nationally in the FIRST robotics competition and won the national 3D animation award

Next Friday

Diane contact

End Time: 8:46 pm

Meeting Minutes – November 1,2011

Michael Lin — Wed, 02 Nov 2011 03:43:05 +0000

Start: 7:02pm

Officers: Alric, Annie, Brian, Jocelyn, Eric, Vincent, Michael L, Miles

Mentors: Mr.G, Mr. Lowd

Members: Ben, Akshat, Anurag, Anirudah, Anchit, Carlo, Mishan, Angela, Pradeep, Reo, Raphael, Jackie, Eva, Lucy

Member Meeting – Nov. 1, 2011

Lynbrook Robotics FIRST Team#846

Start Time: 7:00 PM This Agenda is closed to editing at 6:30pm.

Only 66 days till kick off

Second Event Registration – Oct 27: Registered for NYC
Laser Quest – Nov 19
Animation Deadline – Dec 9

Officer Reports

Treasurer; Secretary;

Old Business

Introduce Directly Responsible Individual or DRI on agendas [-dg] (7:04)
1. Whenever anyone puts something on the agenda they should place the person who is in charge of the topic next to the topic
  1. one person instead of one
Grants [DRI: Diane] (7:47)
1. A meeting will be on Saturday 7-9pm
Safety Animation update (Oct 30) [DRI: David S., Annie] (7:07)
1. have a general idea (have people helping others [boy in family] propagation with FIRST shitrts)
  1. simplify the idea
    1. need to streamline/speed-up ideas
    2. don’t get 2 or 3 ideas across get 10-15 ideas across
  2. SVN?
    1. still thinking about it; still can setup and it won’t hurt you
  3. Next meeting is tentatively Saturday 3-5 David Shim’s house
Club portfolios (Nov 15) [DRI: Michael L. ] (7:18)
1. Done, need to get signatures and may need to add extra data if date is moved
WRRF preparations (Nov 5, Dec 10) [DRI: Brian] (7:19)
1. Preparation
  1. Brian will send send out lesson plan
  2. get more power strips
  3. Need at least 10 CDs and 4 USB (32 bit and 64 bit)
    1. Be prepared for the unexpected
    2. Will talk to Mishan about extra USBs
  4. Presenters look over your part before the meeting
CNC research update [DRI: Brian] (7:29)
1. visit past mentor to see a tormac, learned a lot from it
  1. need to decide which CNC
    1. Novacon 200nm
      1. can get into the room
    2. Smaller tormac
      1. can get into the room
  2. final decision will be next week
  3. Mr.G: Stick with tormac because have good guides, weight and size are big issues, smaller over the bigger, costs need to be kept in mind, software (primitive and hard to do certain things with it), needed an engine hoist and some rather interesting extra thing
Projects [DRI: Miles] (7:38)
1. Made good progress
Classes (7:39)
1. CD-bot [DRI: Robert]
  1. Next Meeting is Tuesday before the active member Meeting
    1. 3 meetings before software training
2. Inventor [DRI: Brian]
  1. Next Meeting is Tomorrow (Wednesday)
    1. get the part and make the part before coming
3. Animation (Nov 2) [DRI: Annie]
  1. Saturday Meeting 3-5 David Shim’s House
Garage [DRI: Akshat] (7:41)
1. Start next week
  1. Need to meet with Akshat parents, need to get a layout drawn up,
    1. currently have 2 fixtures (4 feet), want to have 6 lights inside, ceiling instead of beams (makes setting up lights a bit harder)
Winter Social [DRI: Aneesh] (7:47)
1. Nothing done yet, will call soon to reserve the date (Nov 19)

New Business

Honorary Officer [DRI: Lucy] (8:26)
1. Unanimously voted for!
FRC awards -[DRI: Jackie] (7:48)
1. first meeting will be in room 608 on Friday (start at 3 -5)
  1. go over what awards are available and go from there
  2. need to get more veteran members involved
    1. Miles, Michael L, Mishan, Jocelyn, Eric
  3. alias will be called award12
Assessment of Strengths and Weaknesses of the Robotics Club [DRI: Ishaan] (Tabled)
1. Additional equipment recap and research [DRI: ???]
Meeting e-mail notes [DRI: Brian] (7:59)
1. give a summary of what the meeting is when sending out an email
Payment to FIRST for #1 regional due 12/2/2011 [DRI: Miles, Mr.G ] (8:02)
1. need to get started on this
  1. Officers in general need to get ahead on things
    1. team essays, FIRST roster, what is due!
Research [DRI: Brian, Eric] (8:05)
1. CD Burner – Mr.G got 2 more DVD burners so we can burn 3 DVDs at the same time
2. Replacement bulbs + HD Projector
  1. Reasons why to consider: the aspect ratio, higher resolution.
    1. To get a new screen would be $120
  2. Check light bulb prices
  3. Wishlist item
3. Email Battery Tester – looks good
  1. Costs ~$150 (4 batteries)
4. Bandsaw
  1. is not of great importance, Grizzly Vs. Dayton,
    1. $1199 7×12″ http://www.smallparts.com/414459-hvbs-7mw-horizontal-vertical-230-volt/dp/B00004T9KT/ref=sr_1_18?sr=1-18&qid=1320197235
    2. $409 5×6″ http://www.smallparts.com/jet-414458-hvbs-56m-horizontal-vertical/dp/B00004T9KU/ref=sr_1_12?sr=1-12&qid=1320197235

End: 8:46pm

Meeting Minutes – October 25, 2011

Michael Lin — Wed, 26 Oct 2011 04:13:48 +0000

Start: 7:04

Members: Angela, Akshat, Anurag, Reo, Rishi, Risabh, Raphael, Michael C., Eva, Lucy

Mentors: Mr.G, Mr.Lowd, Fernando, Mr.Xie

Officers: Michael L, Brian A., Eric Y., Jocelyn, Alric, Vincent, Aneesh, Roger, Diane

Member Meeting – Oct. 25, 2011

Lynbrook Robotics FIRST Team#846

Start Time: 7:00 PM This Agenda is closed to editing at 6:30pm.

Only 73 days till kick off

Second Event Registration – Oct 27
Laser Quest – Nov 19
Animation Deadline – Dec 9

Officer Reports

Treasurer; Secretary;

Old Business

CalGames recap (7:07)
1. Semi-Finals
Grants (7:08)
1. NASA Grant due tonight
  1. Should have been more prepared, and should work more actively
  2. no grants meeting this Saturday
2. Western Digital (Nov. 15) is coming up
  1. Diane will email out
Regional Registration and Decision (7:10)
1. Transportation: Need Rental car, FedEx
2. (19 winner!!!!! going, research more)New York: Anurag’s house is no go, FedEx can hold our robot at a shipping area (Big area), leave crate materials there until we are ready to ship back to San Jose (Newark airport) –> good research my Anurag, Aditya maybe able to help us (his spring break), Hotels $210-$308, food is near and good, airfare $250-$350, Transportation .5 miles to first subway station, $5 per person one way, Time Square is nearby, still going to be competitive, from Newark we have train rides.
3. (No go)WPI: Have a location to store our crate, Brian will not be able to make this regional, Travel fare; $414 as of now, when 2012 rates come out the travel rate will be cheaper by ~$100, Hotels are $110-$750 no breakfast, Food is pretty close to the event area, hardware store are fairly close, competition are very good, ($368-$518), Rent a taxi or van (~$253), 0 open, 24 registered, 190 and 40 may not be attending (No go)
4. (No go)Montreal: No luck with shipping (No go)
5. (No go)Pittsburg: Airfare $450, Hotels $140-$180, Food courts are plentiful, Charter bus rental quote was not sent, taxi, Holiday inn is the closest hotel that is decent, 0.6 mile walk, restaurant inside, Historic buildings, 40+ teams attend, decent competition, not confirmed slots, 35 teams registered, Brian will not be able to attend (No go)
6. (No go)Sacramento: UC Davis, Hotels $60-$110, Campus is big, rural area, 34 teams registered, 11 slots open, competition is weak , Drive there, more parents, train is $70 round trip, charter is $1000 (30-40 people), food is close and good,
7. (0 eliminated)Los Angeles: Food is near by (mostly seafood), Hotels $102-$214, airfare $152-$166, Charter bus $3600 (researching), Hotels have shuttle services, taxi is $28 one way, Decent competition,
8. (No Go)San Diego: Airfaire $320, Hotels $156, 15 minute walk to the event center, Food good and close, competition is very similar to SVR (No go)
Safety Animation (8:14)
1. Thursday this week after 7th period
  1. 11 people
  2. Room 608
Live kick off update -We are signed up, nothing has changed (8:16)
Identity Standards (8:16)
1. no work
Club Portfolios (817)
1. waiting on list
Projects(8:17)
1. just keep coming into room 612
CNC research – Dan Peake, past mentor, has a Tormac 770 we can see. (8:17)
1. contact is still working on our custom CNC, past mentor has a machine we may look at
  1. arrange a meeting, Thursday afternoon changed to Monday
    1. Brain and Alric will go no matter what.
    2. Eric Akshat Risabh Anirudh Miles Michaels (MC and ML)
  2. get some extra transportation
Classes(8:22)
1. CD-bot
  1. tomorrow after school
  2. double A batteries, zippy bags
2. Animation
  1. Thursday this week after 7th period
    1. 11 people
    2. Room 608
3. Inventor
  1. Next Wednesday
WRRF workshop (8:24)
1. Nov. 5
  1. 2 part workshop
  2. inventor workshop –> very similar to these
    1. shouldn’t be an extreme amount of work
    2. Helpers: Eric, Michael L, Miles, Brian
2. Dec. 10
  1. short on hands
    1. intro. robot subsystem talk
      1. Miles, Eric, Michael L, Brain
        
        Michael and Eric –> pneumatics
        
        Miles –> drive train
        
        Brian –> sensors
        
        Michael C., Jackie, Akshat, Anurag –> electric
      2. Robert will not be able to present
    2. Monday (Nov. 7) first meeting
Garage Renovation (8:35)
1. Lighting; purchase and install
  1. Alric and Akshat will talk
Winter Social (8:36)
1. Nov. 19 (Saturday) LaserQuest (2 games and relax)
  1. heads up on Wednesday
  2. Aneesh will start preparations

New Business

Assessment of Strengths and Weaknesses of the Robotics Club (8:38)
1. try and find a weakness and strengths in a meeting
  1. find solutions and problems
2. Tabled
CalGames awards: How can we improve our entries? (8:39)
1. Start earlier
2. CAD –> get them ready, may have gotten this
3. Entrepreneurship –> we could have gotten this if we applied/worked a little harder
4. Mentor –> a lot more time
5. collect a database of our submission – similar to those like grants.
6. get a committee going (Eva will be lead)
Additional equipment – (8:49)
1. Metal Bandsaw, Miter saw, Table saw –> Look into a metal bandsaw (Eric, Michael L, Anirudah) ~$500
2. CD burners –> get 2 more CD burners budget $25 for each ($50 total), getting them
3. Battery tester –> recommended ~$150, Brian will send information to Mr.G
4. HD projector (add to equipment list) –> ~$650 for a very high resolution projector ~$400 for cheaper one. Keep an eye our for replacement bulbs cost, know intensity, exact models, screen width (new screen too?)
Revamping Robot control (9:11)
Flag Update (presentation) – Eva https://docs.google.com/present/edit?id=dcqjgjph_16ds9zscfp (9:00)
1. button design on the flag?
  1. aaa flag, and flag makers
    1. can they send us fabric samples?
    2. budget raised to $195
2. Talk to a color-guard friend (Michael L.)

End: 9:08