Lynbrook Robotics » Meeting Minutes

Active Member Meeting Minutes – May 15, 2012

Michael Lin — Wed, 16 May 2012 03:40:17 +0000

Start: 7:02pm

Member: Tony, Nikunj, Akshat, Michael C, Anurag, Brent, Joshua, Raphael, Matt, Abhiram, Eva, Jackie, Achilles

Mentor: Mr. G, Mr. Harrison, Mr. Lowd, Mr. Lomazov, Mr. Kanaris

Officers: Michael L, Brian, Eric, Diane, Miles, Vincent,

Active Member Meeting Minutes – May 15, 2012

Lynbrook Robotics FIRST Team#846

Start Time: 7:00 PM This Agenda is closed to editing at 6:30pm.

Officer Reports

Treasurer; Secretary;

Notes: DRI = Directly Responsible Individual

Old Business

MR Lowds Talk (7:03)
1. A Unicorn ate flowers!
Sweaters [DRI: Brian] (7:07)
1. need to talk with Alric a bit more
2. will get money or a sweater
Demos (7:10)
1. Miller, Hyde [DRI: Miles]
  1. Miller – May 23rd
  2. TEDx this Thursday
2. TEDx [DRI: Miles]
  1. practice run
3. Intuitive Surgical [DRI: Brian]
  1. Robonanza – tour some facilities, parents are invited, over summer, friends may come
  2. going to go, bring robot
  3. June 28th
4. team has worked pretty hard
Newsletter [DRI Jackie] (7:14)
1. articles are ready to be reviewed by mentors, second edit, then final
2. formatting starts today
3. Interested in formatting: Matt, Eva
Picnic [DRI Nikunj] (7:15)
1. who can help out the day before (setting up, buying stuff, etc.)
  1. Michael L, Akshat, Eric,
2. Picnic is on June 16th
3. People may personally incite others to come through the form
4. Deadline has been shifted back to Friday (5-18-2012)
Team Photo [DRI: Brent] (7:19)
1. sign ups sent out
2. will get photos next week
3. need to collect money
  1. hard date for payment = end of this week – email will be sent out
Banquet [DRI Aneesh] (7:20)
1. Cost $40 per person and mentors eat free
2. Money should be coming in this week/ as soon as possible
3. Students will cover movie tickets after the banquet if they are interested.
4. Abhiram will be sending out a sign up sheet (will go with the banquet sign up sheet)
  1. need to talk with Aneesh more
  2. if no sign up is not sent out tomorrow Abhiram will send one out
  3. Ms.Chu will help the team purchase special tickets from IBM
Photo-Journal [DRI Eric] (7:22)
1. Ordered Photo Journal
2. 13 by team, 13 by members
3. total $1100
4. should arrive next Tuesday
CalGames – Registered, but unpaid. (7:23)
1. Registered
The Manual [DRI: Diane] (724)
1. https://docs.google.com/document/d/1Ftb5MzR-A_zip4UhG-425amWSg4kv7qmmRx6VAh9pYA/edit
2. Michael L update on what he is up to …
  1. Michael made a website
    1. still in rough stages
    2. have too many websites
3. Brian made a redmine account
  1. wants it to be public
  2. place for new members to get something
  3. would be nice to get information to put onto this (non-public)
    1. approval of accounts
  4. technical information may be added
  5. will be using this for CAD, software, etc.
  6. Want to use redmine for at least part of the manual
    1. techinical, etc.
4. Miles is working on a technical Manual

New Business

Blue Hills Ice Cream Social [DRI: Diane] (7:35)
1. 5pm-8pm, volunteer coordinator, want a free demonstration for all the kids. Looking at a demo where team bring robot and drive around
2. Interest, Michael L, Miles, Michael C, Nikunj, Anurag, Tony, Eric, Joshua, Raphael,
3. Tuesday 5-29-2012
TEDx Practice Run! [DRI: Miles] (7:38)
1. Starts out with Mr. G giving the introduction
  1. We are Lynbrook Robotics Team the Funky Monkeys
  2. Competitive in FIRST
  3. Different from other science and technology programs
2. Transition to Brian Axelrod
  1. Talk about Robots in general
  2. how he got involved
    1. father
    2. lego
    3. transition to videos of robots
      1. sand flea, robodog, kuka arm
  3. cool robots
    1. 2012 robot shows up
3. Transition to Miles
  1. talk about FIRST
    1. Release a game
    2. 6 week to build a robot
    3. go to competition
    4. 2,000 FRC teams, win awards, and game
      1. come home with tangible objects
  2. Takes money, sponsors, tools, work, challange, etc.
    1. Kick off – at San Jose State University
      1. also held at members homes
      2. Team meeting, find out how to make the best robot
  3. Transition to Anurag
    1. Design progress
    2. have to plan it out and build it right the first time
      1. use Autodesk Inventor
  4. Transition to Eric
    1. Need to use machines, CNC, etc.
      1. CNC allows teams to cut out complex parts
      2. when have all parts time to assemble the robot
  5. Transition to Josh
    1. let team members get to know one another
      1. experience
      2. get involved
      3. amazing to see metal to robot
  6. Transition to Tony
    1. Software
      1. most of time is spent on making robot, only few days to code robot/test
      2. this year made robot tracker, very proud, etc.
  7. Transition to Diane
    1. Money
      1. basic logisticks ~15000 per year
    2. Fundraising and Sponsors
  8. Transition to Abhiram
    1. Talk about fleet week, and Concours
  9. Transition to Diane
    1. Grants
      1. writing grants were hard, learned how to write professionally, etc.
      2. Ex. help her land a position at Lockheed
  10. Transition to Eric
    1. Demo – Western Digital
      1. Saw the CEO, team photo given, how cool to meet the CEO etc.
  11. Transition to Michael for Competition
    1. Out of state, in state
      1. New York comp. description
    2. Trips all made possible by the student planning, etc.
    3. At end of day of comp.
      1. get to explore the city
  12. Transition to Diane
    1. Gigantic Ferris wheel in the Toys R Us
    2. Try food
  13. Transition back to Michael About compeitition
    1. hear music, loud screams from the other teams
    2. pits – lots of work going on the robot
    3. feel the intensity of the competition
  14. Transition to Matt
    1. Scouting
      1. talk with other teams about the robot
      2. learn more about how to build robot
      3. learn about the teams robots
    2. Comparisons
  15. Transition to Anurag
    1. Judging
      1. local industry members come around and see what you did on your robot to judge your robot
      2. get awards from the judges
      3. strategy – be prepare; papers
        
        write up about 1-2 page documentation about the feature you make
    2. Winning! – Engineering Excellence award
  16. Transition to Mr. G
    1. Conclusion
      1. pleasure to learn from everyone
      2. Friendships
      3. Sharing with each other how to make it better, faster, stronger
      4. Really helpful to the members later on in life
      5. need to have skills in many fields
        
        artistic, writing, lead, etc.
      6. Companies looking for these skills
    2. Participating in robotics is a pathway to success
  17. TIME – 16 minutes
4. Criticism
  1. Good Job!
  2. try to sound less rehearsed
  3. Mention basketball -etc. NBA
  4. Wording – army, military, grant application, etc.
  5. Eye contact – face everywhere
  6. Slow down your speaking just a tad bit
  7. Picture need to be static when you are talking about the picture
    1. don’t want an animation on it
  8. short speech – 1 min, not to long, want more time added to this?
    1. 1 point/2points, how many words do you really need to use (can be to descriptive)
  9. Posture needs to be fixed
  10. if you are not talking do not move
  11. move forward when you are speaking
  12. pause after each slide
  13. Change some pics?
Mini-lecture [XY, 15 min] (8:10)
1. For a more detailed version of the slide please refer to Mr. Xie to get his power point.
2. Control system and terminology
  1. control system is a device or set of devices to manage command direct or regulate the behavior of other devices or system
    1. Feed forward (open loop) control
      1. shooter testers
    2. Feedback (close loop) control
      1. shooter with hall effect speed sensor
  2. Example = shooter system/robot
  3. Shooter control system diagram
3. Homework
  1. please refer to Mr. Xie for this (email will be sent)
  2. test fixture
Work (8:09)
1. One day when you come in and work on anything you want to with mentors, members, etc.
2. Will set something up soon.

End: 8:46pm

Active Member Meeting Minutes – May 8, 2012

Michael Lin — Wed, 09 May 2012 03:22:54 +0000

Start: 7:03pm

Members: Tony, Aurea, Rishabhm Abhiram, Nikunj, Anurag, Michael C, Reo, Matt, Raphael, Joshua, Brent

Mentors: Mr. Harrison, Mr. Lowd, Mr. G, Mr. Xie

Officers: Michael L, Alric, Aneesh, Brian, Miles, Vicent, Eric, Jocelyn, Diane, Lucy

Active Member Meeting – May 1, 2012

Lynbrook Robotics FIRST Team#846

Start Time: 7:00 PM This Agenda is closed to editing at 6:30pm.

Officer Reports

Treasurer; Secretary;

Notes: DRI = Directly Responsible Individual

Old Business

Mr. Lowd interesting talk (7:04)
1. Jabberwocky poem – presented by Mr. Lowd, Brian, Miles
Mr. Harrison brainteaser/puzzle (7:11)
Sweaters [DRI: Alric] (7:12)
1. sweaters are supposed to be here, Alric will bring the sweaters into the room (608 or 612) when they do arrive.
The Manual [DRI: ] (7:16)
1. Website is being worked on by Brian
  1. interested: Brian, Michael L, Diane, Nikunj, Anurag, Eric, Michael C, Matt, Alric, Annie, Jackie, etc.
Demos (7:19)
1. still practicing, will practice until presentation day
2. goal: finalized presentation by thursday
3. Miller, Hyde
  1. Sent email to a contact with details
4. TEDx
Newsletter [DRI Jackie] (7:19)
1. all articles are sent in, except for one
2. started to have edits
3. Senior photo! – arrange a time so we may get a picture of the seniors to put on the photo.
4. Alric help Matt to pick pictures
Team Photo [DRI: Brent] (7:22)
1. made some small adjustments during meeting
2. have one more adjustment to make until reach final
Botball [DRI Eric] (7:28)
1. Competition on Saturday at Independence (Mr.G)
  1. seeded at 5th, only 6 students show up, Andrew came back to help
  2. Interested people: Miles, Eric, Michael L, Tony, Diane, Michael C., Brent, Eva, Raphael
Banquet [DRI Aneesh] (7:30)
1. no reservations, have requests to change the date from May 26th to May 27th (memorial day weekend)
2. Change: May 27th, 2012
Movie after banquet [DRI Abhiram] (7:37)
1. going to go to a movie after the banquet
2. Location: Cupertino, Saratoga
  1. will choose a location when the day is closer
3. sign ups will go with the banquet sign up
Picnic [DRI Nikunj] (7:39)
1. invite sent out
2. will try to have the forms/sign ups in by next wednesday
CD bots (7:41)
1. people have not gotten the parts [will wait for Robert]

New Business

Fundraising opportunity: Golden Gate 75th Anniversary festival on Sunday May 27th.
9 cart locations: Marina Green (five locations) Chrissy Field (4 locations). [DRI: Mr.Xie] (7:32)
1. ~10am – ~10pm
2. 9 carts = 9 locations (choose between Marina Green or Chrissy Field)
  1. 3 people per cart — 27 people (maybe 15 members or 12 members)
  2. 9 adults for supervision
3. fireworks in the evening
4. Interest: Anurag, Nikunj, Eric, Raphael , Joshua, Abhiram, etc.
5. Vote: 5 favor 6 against
6. Not going to this event to hard to organize a group this large in this small amount of time.
CalGames (7:44)
1. At Woodside this year (20 miles north of Lynbrook) it is ~25 minutes of driving
  1. want to be there at 3pm
2. Register as Tier 1 [DRI:dg]
  select volunteer assignment from: https://sites.google.com/site/wrrffilesandpages/
  1. October 12; 3:30pm-6:00pm
    1. won’t know until week before
3. needed volunteers
  1. (recommend student volunteers for field reset) [-dg]
  2. scoring, event manager, etc
    1. head judge – anyone who is interested in taking the position (ideally not related to any teams)
    2. scoring – anyone who wants to try and push a project like this
Control System and Others [Mr. Xie 15 min] (7:55)
1. few weeks ago, went partially through the overview of the year
  1. talked about major problems and issues of the teams that should be addressed
  2. how can we operate with more people so we have maximum
2. want to have a manual – thank you Michael L, Diane, Brian for starting this
3. new issues are beginning to show up
4. try to design/organize an archive of designs (drive trains, elevators, arms, grants, etc) [DRI: Miles]
  1. have a book on specific items (incorporate in manual?)
  2. begin to collect the write ups that are already made on specific features of the robot
5. Review of active member meeting (5 min discussion)
6. control system
  1. interest: Michael L, Eva, Raphael, Joshua, Jackie, Tony, Brian
7. experiments to prove theories that we generate from our experience
  1. EX. Robot wobbles, CG high, experiment, conclude that we need to counteract the high CG somehow
360 Photography [DRI Alric] (7:41)
1. want to document the robot
2. learn how to make a stop action animation
  1. planning it out
3. will happen over the summer
4. interest: Michael L, Abhiram, Joshua, Raphael, Anurag
Thank You cards [DRI: Alric] (7:43)
1. write thank yous to mentors, sponsors, etc.
2. Friday afternoon in room 612 or 608 where everyone will be able to write a thank you card for those who have helped them throughout the year.
3. Bring your own pens or markers
Video made by Raphael [DRI Raphael] (8:15)
1. thank you for taking the time out of your busy life to make this, looks very nice and shows off what the robot can do perfectly.

End: 8:21

Active Member Meeting Minutes – May 1, 2012

Michael Lin — Wed, 02 May 2012 05:10:10 +0000

Active Member Meeting Minutes – May 1, 2012

Lynbrook Robotics FIRST Team#846

Start Time: 7:04 PM

Attendance

Members: David F., Matt, Tony, Nikunj, Aurea, Reo, Brent, Anurag, Raphael, Jackie, Eva, Abhiram
Mentors: Mr. Lowd, Mr. G, Jackie’s mom. Mr. Lomazov, Mr. Xie, Mr. Harrison
Officers: Alric, Aneesh, Brian, Miles, Robert, Vincent, Eric, Lucy, Jocelyn, Annie

Officer Reports

Treasurer

Notes: DRI = Directly Responsible Individual

Old Business

Prove pi = 4 [DRI Mr.G](7:04)
1. circle in box R=1/2
2. C=4
3. minus corners of box = 4
Mr. Lowd’s Poem Introduction (DRI Mr. Lowd) (7:09)
Sweaters [DRI: Alric](7:12)
1. confusion with custom ink
  1. received sweatshirt 4/26
  2. opened box 4/30
  3. when open not our team sweatshirts
2. If resend past Tuesday 5/8 custom ink refund
3. Annie volunteer distribute
4. Change Brent distribute [DRI Brent]
Photo Journal [Eric] (7:16)
1. pretty much done
2. Expensive
  1. take out 4 pages 42 dollar: hardcover
  2. soft cover 10 dollar cheaper
  3. 50 dollar hard cover
  4. 40 dollar soft cover
3. Decide soft cover :12 people -7 people
4. Get in by 5/22 [DRI Eric]
Participation Pins [DRI: Annie] (7:21)
1. Out of stock
2. Not a lot of people interested ask Annie if want one
The Manual [DRI: Brian] (7:22)
1. Mr. G couldn’t connect to page
  1. permission might be set up wrong
2. down for awhile up and running again
Miller + Hyde Demo Status [DRI: Brian] (7:23)
1. Went to Miller refer to science department
  1. Couldn’t contact department because teacher sick
  2. Talk to Mrs. B
2. Presentation
  1. Put up master slide
  2. Make presentation tonight
  3. Wed. afterschool
  4. Seniors should be apart of it
Summer Newsletter [DRI Jackie] (7:26)
1. Due Date
  1. May 26 distribute newsletter
  2. May 3 rough draft
2. 2 tasks
  1. Picture collector [DRI Matt]
    1. collect pictures on hard-drive
  2. Review
    1. review the rough draft
      1. Annie, Lucy, Robert, Abhiram volunteered
3. Camera
  1. Reo -> Eric -> Anurag-> bring back from crab feed
  2. Transfer pic from house to crab feed then bring back in blue bag
  3. still missing
Botball Updates [DRI: Eric] (7:35)
1. Only go competition
2. no need help
  1. don’t plan go help
  2. Mr. G go as thanks
Banquet Updates – Present List of Options + Vote [DRI: Aneesh] (7:35)
1. Restraunt
  1. cancel
    1. dynasty expensive
    2. bombay garden: had last year
    3. BJ only after 8:45
  2. Possible
    1. Kabul
      1. Can hold us
      2. about 16 dollars
      3. between Mary and Melinda on El Camino
      4. Afghanistan cuisine
      5. Anytime because early
    2. palace barbecue
      1. 13-30 dollars
      2. 13 minute away
      3. between Wolf and Lawrence on El Camino
      4. Korean Barbecue
      5. can have 1/3 of restaurant
2. Vote = everyone-0
3. Kabul Win
4. Picture Powerpoint to show during Dinner [DRI Raphael ]
Summer Picnic – Activities [DRI: Nikunj] (7:43)
1. Trouble thinking of Activity Ideas
  1. water balloon
  2. water guns
  3. Kick ball
  4. newspaper tag
2. On 6/16
3. Send invite by next week [DRI: Nikunj]
Proposal – Second Workstation [DRI: Brian] (7:46)
1. Because of excellence of education, want another workstation
2. Prices
  1. With Monitor, keyboard, mouse…
  2. $630 with extra keyboard and flash-drives
  3. $1000 with faster computer
    1. better for animation
    2. discuss not really needed
Revised Team Photo – Mentor List [DRI: Brent] (7:49)
1. Picture
  1. Want a more formal picture
    1. “it’s just kinda interesting” -Alric
    2. consider will go to principal, mentors, etc.
  2. Make sure picture mat does not cover picture
2. Words
  1. Discuss better if thinner words for awards
    1. Decide not to change
3. 5/19-5/29 picture should be ordered
  1. buy frame first, return after
4. Send spread sheet know who want to buy
5. Mentor List [DRI presidents]
Year End Report [DRI: Diane] (8:00)
1. It’s done (Miles)
2. Diane not present
CD Bots [DRI: Robert] (8:01)
1. Don’t want to program in middle of AP testing
2. After AP testing continue
3. Need to put on wheel, motor, fix board problems…

New Business

Great America Demonstration (8:02)
1. WRF want teams demo
2. May 4, 11,18 9:00am-5:00pm
  1. 5/18 already taken
  2. 5/4 too early
3. On 11th
  1. 3 people volunteer
4. Can’t do it too few people
Epic [DRI: ?] (8:06)
1. took picture of room
2. too short notice unprepared
  1. wanted a demo
  2. was in a meeting in other room
3. Need to ask for another time to take more pictures
Season Highlight Videos [DRI: Raphael] (8:08)
1. Ask for more videos
2. Include pictures
3. 5/9 get it done
Champs Competition(8:10)
1. Curie (Mr. G)
  1. Leland, Bellarmine , 971 Mountain View
  2. noticed veterans got selected more often ( Mr. G)
2. Newton ( Miles)
  1. triple balance
3. Archimedes (Miles)
  1. triple balance
    1. use “stinger” to balance
4. Galileo
5. Einstein
6. Finals
Calgames (8:26)
1. strategies noticed from Champs can be applied to our robot
  1. key shooting (Miles)
  2. use light beam to aim (Robert)
    1. not right focal (Mr. G)
      1. change optic of flashlight to make a “clean light”
  3. triple balance
  4. Co-op useful

End time: 8:33

Active Member Meeting Minutes – April 24, 2012

Michael Lin — Wed, 25 Apr 2012 05:27:16 +0000

Start: 6:35pm

Members: Eva, Reo, Akshat, Anurag, Brent, Rishabh, Matt, David, Raphael, Joshua, Nikunj, Abhiram, Tony, Jackie

Mentors: Mr. Lowd, Mr. Lomazov, Ms. Chu

Officers: Michael L, Eric, Robert, Aneesh, Alric, Miles, Brian, Diane, Vincent, Lucy

Active Member Meeting – April 24, 2012

Lynbrook Robotics FIRST Team#846

Start Time: 6:30 PM This Agenda is closed to editing at 5:30pm.

Officer Reports

Treasurer; Secretary

Notes: DRI = Directly Responsible Individual

Old Business

Mr. Lowd’s interesting introduction [DRI Mr. Lowd] (6:35pm)
Because Robots! [DRI: Diane] (6:43pm)
1. Team Shirt tomorrow and will be able to take a picture for the website
  1. Repeats are fine.
2. Michael L and Akshat expand on what they did at Taiwan
  1. Show video/ presentation used (quick run through so have idea)
  2. Michael L has pictures (w/ principal + director, host family) to give to Diane/store on hard-drive
Photo Journal [DRI: Eric] (6:50pm)
1. Do not have final yet
2. Alric will need to send something to Eric again
3. almost done!
4. Order Next week ~May 1, 2012
5. gets cheaper with more people
Participation Pins [DRI:Annie] (Tabled)
The Manual [DRI: Brian] (6:53pm)
1. Word Press [DRI Brian] (document permissions? -dg)
  1. sent out to officers soon: have a google doc
  2. Outline: https://docs.google.com/document/d/1Ftb5MzR-A_zip4UhG-425amWSg4kv7qmmRx6VAh9pYA/edit
Articles for Summer Newsletter [DRI Jackie] (6:54)
1. Need Articles from Seniors by Saturday
  1. Email out Due dates later
2. Meet the robot –
3. Crab feed – Anurag
4. SVR – Miles
5. Because Robots – Michael L, Akshat
6. Working with Teachers – Anurag, Miles, Brian
7. Seniors’ Good Bye – All Seniors
8. Superlatives – not sure right now
Team Photos [DRI: Brent] (6:59)
1. Compile list of people to distribute to
2. Reveal of the Team photo
  1. going to photo shop the top of the team photo
  2. stretch photo, bottom needs to be smaller, font is a little big, cut off feet of people
  3. Working with Alric and Diane
  4. take seeding number out and add all the information in one line
  5. Add CalGames
  6. looking at last years photo format
Year End Report [DRI Diane] (7:03)
1. pretty much finalized, need to find out when the due date is
2. thank you all those members for helping!
Activities (7:03)
1. Botball [DRI Eric]
  1. May 5 all day; Independence High School Gymnasium
  2. School
  3. Physics: Turntable [DRI Alric]
  4. Physiology/Biology: CAD Bone Stress Analysis [DRI Brian & Miles]
2. Team Banquet [DRI Aneesh]
  1. combine it with social [DRI Abhiram]
  2. called restaurants (Bombay Garden [move fast, okay with 50 people], BJs [call back], Palace Korean BBQ [would like to do it ~6pm, reserved areas?], waiting on 2 options)
    1. Brian sent out a possible place
    2. visited 2 out of the 4 places, heard many things though
  3. Want a screen or projector
  4. go to movie after this?
3. Summer Picnic/social [DRI Nikunj]
  1. will have sign up and invite by today night or tomorrow afternoon
    1. allocate about $3
    2. June 16th
  2. organize separate social for the alumni
4. Middle School Demo [DRI: Brian]
  1. working on presentations
5. Company Demos [DRI: Diane]
  1. no updates
Sweatshirt distribution [DRI Alric] (7:16pm)
1. who still needs a sweater?
2. tomorrow will have: lunch meeting
3. will have email sent out
Second workstation [DRI Brian] (tabled)
Tedx talk (7:16pm)
1. Bio’s needed for speakers. about 1-3 lines. Due Thursday. Include small photo.
2. having a meeting tomorrow after school in room 608

New Business

Epic (7:16pm)
1. Reo and Michael L contacts
Basketball hoop (7:17)
1. make it or have a weight
Lost items (7:17)
1. hard-drive with raphael
2. Camera is unknown
3. Physics table where is it?
4. find item send presidents emails

End: 7:pm

Active Member Meeting Minutes – April 17, 2012

Raphael Chang — Wed, 18 Apr 2012 06:19:04 +0000

Start: 7:00

Members: Mishan, Matt, Abhiram, Raphael, Brent, Tony, Anurag, Michelle

Officers: Annie, Miles, Brian, Robert, Diane, Eric, Vincent

Mentors: Mr.G, Mr. Lowd, Mr. Kanaris

Active Member Meeting – April 10, 2012

Lynbrook Robotics FIRST Team#846

Start Time: 6:00 PM This Agenda is closed to editing at 5:30pm.

Officer Reports

Treasurer

Notes: DRI = Directly Responsible Individual

Old Business

Because robots:
-every member had to write phrase and take a picture
-t-shirts?
-Customized words?
-zazzle?: customized stamps
-find any cool links: post it to website email alias becauserobots@lynbrookrobotics.com

Newsletters:
-no DRI
-brought it to crab feed
-able to pull off another one?
-robot profile (cool features), SVR, Because robots, crab feed (blurb), closing senior comments, superlatives, alumni comments
-next one out by team banquet

Crab feed:
-met superintendent
-suggested entering photo journal to the art show
-Sandeep: need to fix money issue: money not machine

Participation pins:
-in room 612

Team Manual:
-officers, pit crew tasks, etc.
-assign tasks
-content outline down
-wordpress like google docs
-members set up pages and update table of contents
-people need logins, individual or together
-track wiki SVN intergration
-Brian: DRI
-less technical robot aspects, for that there is a separate wiki

Team Photos:
- get them printed, decide to who distributed, Costco
- Photoshop DRI brent

Bot ball:
-within standardized testing
-not responding to us, let’s not push them
-hold off until they ask for help

School projects
- still working on turn table
- need to be faster
- should we order parts?
- cad bones: Mrs. Alonso not found at lunch
-should make models not talk

Team banquet
-location: Bombay garden, BJ’s pizza, spaghetti factory (poor service), Siam Thai (maybe too small), sneha (high quality buffet system), banana leaf (Malaysian), Kabul, Nagin (persian
-call restaurant up for info, $30-40 inclusive, around 40-50 members
-spreadsheet being set up for all research
-spread sheet of old choices
-price per person: $40

Summer picnic and social:
-social between now and summer picnic
-social: usually bowling, movie, pool, ice skating, laser tag, paintball (maybe not)
-DRI for social: Abhiram Kothapalli

Talks:
-miller: recruitment
-what robots means, join or how cool field it is
-tedex: before AP testing
-first aquire licence
-each speaker including us, Monterey bay aquarium, etc. gets 18 minutes
-mostly elementary kids
-Thursday 11AM for talks meetings
-volunteers come to the meetings

Company demos:
-yearend reports for company’s
-Symantec (last year there was a district wide presentation invitation), western digital
-mid-summer
-just talk to company’s if able to speak about achievements
-maybe talk to Sony to bring them back on board
Sweatshirt distribution:
- need to get them out

New Business

Constitution changes:
- need to get on team docs

Grants:
- should be done by co-president

Newsletter:
Historian or PR manager

Cad workshop:
Hardware lead

Photo journal:
PR manager or Historian

Outreach coordinator:
-can fit into PR
-FLL and Botball
-not a good idea (Mr. G)

Website:
PR: directs the look and feel of website
Webmaster: does the technical portion of the website (might not be a single solid position: Robert)

PR manager:
-Newsletter
-Photo journal
-Website requirements
-Year-end Reports (cover letter)
-publicity
-PR responsible for website, publicity and year round (cover letter), w/o grants 11 yes 1 no 1 abstain
-Photojournal: PR responsibility: yes: 8 no:3 abstain:2
-PR final: Newsletter, Photojournal, website, publicity, and year round(cover letter)

For postitions:
-find the constition
-too many writing for the applications
-low minimum no maximum (Diane)

Meeting adjourned at 9:50

Season Debrief Meeting Minutes – April 10, 2012

Michael Lin — Wed, 11 Apr 2012 03:52:30 +0000

Start: 7:18

Members: Mishan, Nikunj, Joshua, Anurag, Akshat, Brent, Michael C, Eva, Jackie, Raphael, Tony, Achilles

Officers: Eric, Michael L, Alric, Diane, Robert, Brian, Lucy, Miles, Jocelyn, Vincent

Mentors: Mr.G, Mr. Lowd, Mr. Lomozav, Mr. Xie, Fernando, Ms. Chu, Mr. Kanaris

All Meeting Agendas
Team Calenda

Season Debrief Agenda – April 10, 2012

Lynbrook Robotics FIRST Team #846

Start Time: Tuesday 7:00 PM

Notes: DRI = Directly Responsible Individual

Agenda

Mr Xie’s Presentation (7:18)
1. Robot Design Process
  1. look back on our design process
    1. concept
      1. Hybrid: fender shot, key shot, top level w/ middle level shot
      2. Tele-op: 6 wheel vs 8 wheel, long design, go over bump, two speeds, servo shifter, roller belt design, double belt to avoid ball jam, belt guide with notch and tie wrap, position open/close loop control with encoder and camera, bring target coordinate back to driver, tilt sensor
    2. decision
      1. Hybrid: key shot w/ fender shot; top level w/ middle level
      2. Tele-op: 6 wheel w/ idler, long design, two speed shifter, same as concept for ball handling, no target coordinate back to driver station, red/blue to beige line detection, followed concept for bridge titlt
    3. implementation
      1. Hybrid: Key shot and top level, move back and bush bridge down
      2. Tele-op: same as decision & pneumatic shifter, add ball centering plate, ball collector and auger, drive train control system has been tested on 2010 robot with camera, no final demo, drive train encounter instability, carpet sensor seems to work, no final performance report to team, solutions like dynamic braking and low pass filter are not implemented until problem happens, shooter speed control with dynamic braking algorithm, auto balance is tested on testing bridge, pulsing input control to window motor with relay to avoid severe impact
    4. effect
      1. Hybrid: Key shot is winning strategy, particularly when we need to move back to push down the bridge, middle level shot is necessary to work in harmony with other teams, alignment or shooter speed inconsistency, robot can not go straight back, not able to climb the bump
      2. Tele-op: instability of 6 wheel configuration in fast movement, pneumatic shifting works well after fixing shifting block failure during demo, low speed is sufficient for qualification, not for elimination, performance as good as predicted, most of other robot use ball diameter deep groove for ball guide. Design is simpler, robot width collector over bumper by other teams is more durable and effective, camera image detection encounter hoops shadow issue on field fixed at NYC, robot can not go straight, shooter speed control encounters instability, manual balnce
    5. lesson
      1. Hybrid: long shot has sufficient accuracy, our design concept should aim at high performance robot which is in line with our team goal, our design concept have missed pushing cooperation bridge, our game analysis is not thorough, our design has not reached top performance robot level, particularly in control system
      2. Tele-op: use 8 wheel design if possible, use pneumatic shifter as the fist choice, servo the second, bearing block failure need to be addressed. New servo should go through off season life test, We have spent too much time on drive train and shifter. Can we just standardize super shifter in normal game to save time and effort, center of gravity location importance, adopt deeper groove design. need off season test, ball centering is critical for ball shooting direction, did not think about collectors and wider collector over bumper at earlier stage, analyze the game a little deeper, control system is chronic problem for team, see troubleshooting section for details, team should adopt a right design process, team should solve the problem before CalGames, jaguar speed controller linearization algorithm should be included in any close loop control, standardize window motor pulsing control, need to improve dynamic analysis
    6. compare our robot design with the top performing robots
      1. shifting (encoder vs pneumatic), shifting vs no shifting,
    7. emphasize on identifying weak links
  2. Improve efficiency of our design process
  3. improve ROI (return of investment) of members and team
  4. Perform experiments on software, hardware, etc. and build a database where future members will be able to go to to learn more.
    1. test robots, outreach groups, test materials, test ideas, etc.
2. List of Problems with Known Solution
3. List of Open Problems
4. Problem Solving Approach – 7 steps
Competition Improvement
1. Reliability problems this year
  1. on robot: wires damaged (bound too tight); air leaks; broken connectors on pneumatics; e-clips on chain idler shafts; loose control wire on spike; calibration (bring ultrasonic distance measure)
  2. on field: game pieces not loaded; robot moved; 2CAN;
2. Robot Checklist [DRI: Diane]
  1. How to keep the check list working: [dg]
    1. Problem: checklist goes unused when robot is operated successfully several times so that the importance of the checklist is forgotten.
    2. Possible solution: Combine checklist with log of performance and hardware/software changes for debugging and “permanent record”
  2. Proposed Checklist format:
    1. header: match#, sched time, players
    2. precheck | field-check : code/hybrid routine/pressure | pressure/game pieces/alignment/refs/2CAN/
    3. post: comments on robot performance for debugging
3. Competition Tasks
  1. Robot Rescue Team [DRI Brian]
    1. Walk around the pit to help other teams
    2. restaurant buzzer
  2. Learn about other robots
    1. Photograph closeup details of robots
  3. Volunteer on the field
Building Improvement
1. Design Chat [ey]
  1. We do everything every year, no need to spend time deciding that
  2. We can start drivetrain designs way before build season and just repurpose
    1. Design components common to every robot in the off-season
      ie wheels [am]
  3. A doc like 2011 [ey]
    1. all brainstorm ideas, findings, suggestions, updates…….
    2. make a template
    3. take notes during build season
      1. what needs to be checked before matches, tests needs to be done, special tools……
    4. list of priorities
2. More Experience Members
  1. teach over summer[DRI: Aneesh]
  2. have newer/inexperienced members “shadow” them.[DRI:Aneesh]
  3. Possible training [ey]
    1. Machining
      1. use of machine shop, CNC
      2. get some tricks from machinist to speed things up
    2. drive train design, more design practices
3. Template parts [ey]
  1. take what we are experience of, improve them during off season, and implement them (spend less time) during build season
  2. Drive train, Elevator, Conveyor System
4. System management system
  1. how to not let it die?
  2. Officers need to use it
5. Driving practice
  1. Consider additional off-season event – Madtown Throwdown [miles]

End:8:52

Active Member Meeting Minutes – April 10, 2012

Michael Lin — Wed, 11 Apr 2012 02:10:51 +0000

Start: 6:02

Members: Mishan, Nikunj, Joshua, Anurag, Akshat, Brent, Michael C, Eva, Jackie\

Officers: Eric, Michael L, Alric, Diane, Robert, Brian, Lucy, Miles,

Mentors: Mr.G, Mr. Lowd, Mr. Lomozav

Active Member Meeting – April 10, 2012

Lynbrook Robotics FIRST Team#846

Start Time: 6:00 PM This Agenda is closed to editing at 5:30pm.

Officer Reports

Treasurer; Secretary;

Notes: DRI = Directly Responsible Individual

Old Business

Mr. Lowd Interesting facts (6:03)
Sweaters (6:26)
1. bringing them tomorrow to distribute
2. will be giving a shirt to Mr. Erwin as soon as possible
Grants [DRI Diane] (6:08)
Demos [DRI Aneesh] (6:09)
1. purchase a basketball hoop for demonstrations
2. no water, sand, etc. weight for the base
  1. Budget: $???
3. Build?
Because Robots! [DRI Diane] (Tabled)
Email system Update [DRI Vincent] (6:17)
1. going to add to the website
2. add to the emails (generic footer)
Teaching plans [DRI Michael L] (6:13)
1. Expand workshops into different items
  1. CAD: Michael L, Miles, Anurag, Akshat, Eric
  2. Writing; Publisher, Grants
  3. Art: Photo Shop, Newsletter, Illustrator, etc.
  4. Software; CD Robot
Newsletter [DRI Jackie] (6:57)
1. good job
2. distribute this Friday (4-13-2012) after school
Photo Journal [DRI Eric] (6:20)
1. do not need any help
2. need some photos
3. will work on it, will order the photo journal soon
Participation Pins [DRI Annie] (tabled)
Crab Feed quick update [DRI Anurag] (6:21)
1. lots of fun
  1. met lots of teachers, board members, programmers, engineers,
  2. Fundraiser for the district
2. No robot problems
Lynbrook Excellence in Education ($950) (tabled)
1. https://docs.google.com/spreadsheet/ccc?key=0AlAfPypZj6Q1dGlSZzJPaEVQR2hVM1hFM1hwUmljNGc#gid=12

New Business

The Manual [DRI Diane] (6:22)
Articles for Summer Newsletter [DRI Jackie] (tabled)
1. will be done through email, assignment of articles
Update website pictures [DRI Vincent] (as) (6:30)
1. ill be handled by Vincent and Alric
Team Photo [DRI Akshat] (as) (6:33)
Year End Report (spoken)
Next Year Design (6:35)
1. t-shirt [DRI Michael C]
2. sweater [DRI Michael C]
3. pins [DRI ]
Activities (6:30)
1. Botball [DRI Mr. G]
  1. May 5 all day; Independence High School Gymnasium
    1. Interested helpers: Michael L, Michael C, Miles, Nikunj, Eric
2. School
  1. Physics: Turntable [DRI Alric]
    1. Mr.G, Eric, Anurag, Alric are working on creating one.
    2. capable of withstanding 3kg weight
  2. Physiology/Biology: CAD Bone Stress Analysis [DRI Brian]
    1. going to speak with the teacher
    2. helper: Miles
  3. Art [DRI Alric]
    1. Soldering stations – getting the stations back into working order/condition
3. Team Banquet [DRI Aneesh] (6:30)
  1. big event that ends the year.
  2. Usually end of May
    1. May 27/26, 2012 will be possible date for the event
  3. finding possible restaurants
    1. starting a spreadsheet
  4. Photo Journals
    1. everyone gets to sign photo journals during this time
  5. Team Photos [DRI Akshat]
    1. have to print from Costco
    2. handled from
4. Summer Picnic/social [DRI Aneesh] (6:37)
  1. maybe invite other schools?
  2. June 9th, 2012, weekend after school ends
5. Middle School Demo (6:40)
  1. Miller: Brian, Diane
  2. Hyde: Brian
  3. Lawson: Nikunj
  4. Speak with Alric for more locations
6. Company Demos (6:57)
  1. Diane will contact companies
7. US Geological open house (7:00)
  1. try to attend this open house, great learning experience
  2. Mr. Lowd will take students with him if they need rides
Things to do [DRI Anurag]
1. Hex Broach, Year end Report, Chronograph, How to improve drive train (design new one), Various improvements to software, Gibbs Cam, Machine Shop sponsors search, deprony brake, constant force spring motor, schedule for build season next year (look at Trac), build season reports, Icarus ballooning, CD-bot, Because Robots!
2. Senior officers need to work on officer applications
  1. Due: ~May

End: 7:05

Active Member Meeting Minutes – April 3, 2012

Michael Lin — Wed, 04 Apr 2012 04:28:31 +0000

Start: 7:01pm

Member: Akshat, Michael C, Don Lin (Michael Lin’s father), Matt, Brent, Raphael, Jackie, Eva, Joshua, Reo, Nikunj, Tony, Anurag

Mentor: Mr. Lowd, Mr. Harrison, Mr. G, Mr. Xie, Fernando, Mr. Lomazov, Payton, Mr. Kanaris

Officers: Alric, Annie, Brian, Diane, Michael L, Miles, Eric, Aneesh, Vincent, Lucy,

Active Member Meeting – April 3, 2012

Lynbrook Robotics FIRST Team#846

Start Time: 7:00 PM This Agenda is closed to editing at 6:30pm.

Officer Reports

Treasurer; Secretary;

Notes: DRI = Directly Responsible Individual

Old Business

Mr. Lowd’s interesting talk (7:01pm)
Newsletter – review & print; ready for Crab Feed (below)[DRI Jackie] (7:10pm)
1. People working on articles: Jackie, Akshat, Michael L, Brian, Alric, Annie
Photo Journal [DRI Eric] (7:13pm)
1. don’t have a new version
  1. old draft version is in the crate
  2. bring the draft version to the crab feed
2. Due date: May 5th
  1. keep in mind that 2 day shipping
  2. send out order forms by April 15th
3. Distribution: ~2 weeks
Sweaters [DRI Alric] (7:18pm)
1. should arrive tomorrow 4/4/2012 morning
Website Updates [DRI Vincent] (7:18pm)
1. polishing articles from build season to put on the website
2. if anyone has anything they would like to ahve posted on the website please contact vincent
3. Aliases
  1. have a temporary list, BCC all members.
  2. mailman? : http://www.gnu.org/software/mailman/index.html
    1. want a certain lists of people and have a moderator to check who gets the emails.
    2. have a quick conversation with a certain person
    3. Small modification to be made by Brian and Vincent
  3. unsubscribing:
    1. contact with Karthick to help with this project.
Lynbrook Excellence in Education ($950) (Tabled)
1. https://docs.google.com/spreadsheet/ccc?key=0AlAfPypZj6Q1dGlSZzJPaEVQR2hVM1hFM1hwUmljNGc#gid=12
Update on Camp Galileo [DRI Michael L] (7:35pm)
1. have contacted the Tech location, tech does not approve of this
  1. figure out what is wrong
2. Alternative location: intersection Stevens creek and De Anza
3. have been contacted by the director of the area (person who basically runs the 33 locations)
  1. wishes to have teams go to their camps and teach/show their passion
4. brought up speaking with other teams about this opportunity

New Business

Crab Feed [DRI: Brian] (bring chairman’s DVD? / safety video? / computer with Inventor models?) (7:34pm)
1. moving demo of the robot in the location – asked for a static display (4pm-8pm in De Anza College)
  1. crew to talk about the team and operate the robot
    1. Michael C, Nikunj, Eric , Raphael, Akshat, Annie, Joshua, Diane, Robert, Brian
  2. offered dinner (pizza)
  3. need to get a bridge, transportation:
  4. packing list
2. Must have Team shirt on at this event it is Mandatory
Grants season is here! Final Reports due; [DRI: Diane] (8:46pm)
1. Important to have people get involved in this.
2. Western Digital due next month
  1. end of year report due soon
3. if you are interested please read some previous grants that are in the SVN Repo.
4. if you want to get involved email Diane
Because Robots! [DRI: Diane] (8:48pm)
1. trying to work on an outreach program for the team.
Officer Alias [DRI: Brian] (7:46pm)
1. there are more than just officers on the alias
  1. list of people who would like to be on the officers alias.
  2. Fernando, Brent, Abhiram, Brent, Reo, Nikunj
  3. if want to be on the alias just send Brian an email
25 Participation Pins; give to team, or use on appreciation photos? Order at $3 or $10 each. [DRI Annie] (7:49pm)
1. cost (free, $3-10) per pin
  1. seniors have priority of getting the pin
Team Calendar [dg] (7:51pm)
1. want to have a team calendar
  1. want something to have to put in the room, moderate, etc.
  2. create something similar to that of which would be that of the Lynbrook High School Calender given to parents and students
    1. with dates, etc.
  3. general copy, specific years copy
2. operational manual
  1. previous exp
    1. skills to available to learn, officer responsibilities (who does what, how they do their job), events, general calendar, locations where the team works, etc.
About Teamwork [15 minutes DRI: D.Giandomenico] (7:54pm)
1. this last couple of weeks, have teamwork tested/challenged
  1. both personal and business – found who we can count on
  2. have no DVD for chairmans
  3. 2CAN : forgot to check that it was booted up
    1. did not have a check list
  4. packing list
    1. did not have some critical parts; ex. clips for the sprockets
  5. still had a computer running with 846 on it, cost the team a match
  6. Named tags were great
    1. help others recognize and address each other
  7. Safety manual was created and were great
  8. team documentation – well prepared when we met the judges
  9. team dinner – very well organized and prepared, the smoothest SVR dinner the team had
    1. everyone were seated, prearranged menu, etc.
  10. Team invitations – very nice artwork, very nice information/text, sending out invitations
  11. still a lot to get done
2. Challenges
  1. working with others, how to work with others, etc.
    1. distributing work
    2. how to get the people get up to speed – communication
    3. afraid of others’ opinions
    4. speaking up when you want to convey your opinion
  2. glory snatching
  3. responsibility
    1. sharing responsibility
      1. how to work with someone
    2. delegating responsibility
      1. how to distribute the work between members and yourself
    3. There is no ‘ I ‘ in team
  4. one chooses or group chooses
    1. better decision making as it becomes less
      1. 1 decides – fast, tyrannical, others can not contribute
      2. 2/3 vote – minority is left out
      3. all decides – slow
      4. must find a working mix
        
        list of items that many may speak on and items that should be spoken about by a single person
3. Conflict
  1. communication
    1. EX. email break down – many people who would write in ways that they would not speak
      1. if you can not convey the message through email speak in person
      2. communication options: emails, person to person, cell phone, skyping, etc.
Season Debrief (separate meeting will be arranged: Sunday, April 8, 2012; Morning at 10am)
1. have experienced a lot
  1. problems and achievements have taken place
  2. think how the team can close the gaps between our strengths and weaknesses
2. Reliability problems:
  1. on robot: wires damaged (bound too tight); air leaks; broken connectors on pneumatics; e-clips on chain idler shafts; loose control wire on spike; calibration (bring ultrasonic distance measure)
  2. on field: game pieces not loaded; robot moved; 2CAN;
3. Robot Checklist [DRI: Diane]
  1. header: match#, sched time, players
  2. pre-check | field-check : code/hybrid routine/pressure | pressure/game pieces/alignment/refs/2CAN/
  3. post: comments on robot performance for debugging
  4. on back of personal match schedule have a check list.
    1. split it into two papers
  5. just tape the check list on the robot
    1. quarterback arm band
4. Robot Rescue Team [DRI Brian]
  1. have to many people in the pits
    1. have groups of students go around and let them help the other teams
  2. volunteer to help re-set the field
  3. pit captain/manager
  4. also a safety issue that having so many people in the pits at the same time
  5. set up a rotation: have a group on duty for an hour and switch with others in the stands

End: 9:26pm

Active Member Meeting Minutes- March 27, 2012

Michael Lin — Wed, 28 Mar 2012 03:26:20 +0000

Start: 7:03pm

Member: Akshat, Nikunj, Winston, Haochuan, Maityree, Anurag, Raphael, Brent, Matt, Reo, Joshua, Jackie, Abhishek, Eva

Mentors: Mr. Lowd, Mr. G, Fernando, Mr. Lomazov, Mr. Xie, Mr. Kanaris

Officers: Alric, Annie, Michael L, Eric, Miles, Aneesh, Brian, Robert, Diane, Lucy, Jocelyn, Vincent

Active Member Meeting – March 27, 2012

Lynbrook Robotics FIRST Team#846

Start Time: 7:00 PM This Agenda is closed to editing at 6:30pm.
Download the Encrypted Manual!

http://www.usfirst.org/roboticsprograms/frc/competition-manual-and-related-documents?id=452
svn checkout http://frc2012-gamedocs.googlecode.com/svn/trunk/ frc2012-gamedocs-read-only
SVN version maintained by D.Giandomenico (trial effort)

Officer Reports

Treasurer; Secretary;

Notes: DRI = Directly Responsible Individual

Old Business

Mr. Lowd’s cool talk [DRI Mr. Lowd] (7:03)
Sweaters [DRI Alric] (7:07)
1. quick update
  1. Arriving April 4th
Photo Journal [DRI Eric] (7:08)
1. New Pictures / New Captions to review
  1. will review after active member meeting
Newsletter [DRI Jackie] (7:50)
1. quick update; new changes to formatting, articles, etc.
  1. Printing will be done by Annie
2. if you have any opinions speak with Nikunj, Jackie
3. Haochuan’s Constructive Criticism will be given to Jackie and Nikunj
Key Points [DRI Alric] (7:08)
1. consolidate both documents (key points and Chairman’s) made and print out 2 copies
Silicon Valley Regional (7:10)
1. Rides [DRI Abhishek]
  1. Looking over work; rides 3:00 pm
  2. pick up time are not 7:00 am need to send out updated information as soon as possible
  3. have extra rides.
2. Packing [DRI Akshat]
  1. electronics and hardware are packed
  2. need some way to transport the equipment
    1. Nikunj may be able to do this.
3. Documentation [group effort]
  1. safety, judging, etc.
  2. new book, gray
  3. need to print out the newsletters
    1. need to send to Annie by Wednesday Morning (3/28/2012)
4. Judging group update [7:03]
  1. Miles and Diane are Presenting
    1. Third presenter is still be searched for
      1. Brian Axelrod (back up), Alric Siu (representative)
    2. Meeting tomorrow evening
5. Lunches [DRI: Reo]
  1. Ordered lunches for Thursday already, Need to order for Friday and Saturday
  2. $5.25 + cost for water (~$6) : $6 per person budget
    1. Thursday (Subway): 15 meat and 1 vegetarian (6 inch sub, cookie, chips, water)
    2. Friday (?), Saturday (?): keep up with more notices
      1. Local than transport the food to the area.
  3. Need two students to be contacts for Thursday and Friday.
    1. Contacts
      1. Thursday: Miles
      2. Friday: Nikunj
6. Team Dinner [DRI: Diane]
  1. Dinner sign ups are out (please sign up for this)
  2. pay for dinners individually (give team $30)
    1. mentors/parents are not paid for
  3. Dinner: start at 8:00pm
7. Scouting
  1. New Scouting sheets are made
    1. add no for match sheet
    2. preferred shooting location for pit sheet
    3. auto aim for pit sheet
    4. add a 2 gears or 1 gear for pit sheet
  2. Matt will lead Friday stand scouting
  3. will take pictures of all robots
    1. make sure team number is in the picture.
Small update on Comms (7:47)
1. were not able to replicate the problem
  1. bringing on extra equipment just in case
2. want to remove 846 from their comms.
  1. Alric will check to make sure people are not connected to this network.
3. only the robot will be wirelessly be connected to 846
Safety program (7:57)
1. Will be placed in crates
2. Manuals
  1. Review, get input, print by Wednesday afternoon
3. List of qualified machinists
  1. Review, get input, print by Wednesday afternoon
4. Emergency contact

New Business

Help delivering food Thursday [DRI Brian Axelrod] (7:58)
1. covered already
2. use the drop of area to be the same area for the food.
  1. go to 7th street
Lynbrook Excellence in Education ($950) (Table)
1. do not know the deadline, do not know if we have a deadline
2. Ideas of possible purchases
  1. Fernando’s list of possible items
    1. CNC Embroidery Machine ($400), Button Press($250), Pin gage set .011 -.500 inch, gage block set, vee blocks, 1-6inch micrometer set, 12″ or 18″ height gage, angle plates for fixturing, bigger surface plate, cabinet for inspection equipment, reamers
  2. Mr. G’s list of possible items
    1. Drill Press, 2nd Team Computer, computer to replace driver-station, cRio, lens for team camera, 4th axis on CNC, digital oscilloscope, network equipment
    2. 2nd computer build ideas – Winston Lan
  3. Payton’s list of possible items
    1. reversible tapping head, microwave oven, extra shelves/storage items, sturdy bench to mount tools, endmills, soft jaws for mill vise, dial indicator for lathe, lathe tooling, brushes, Plotter (Big Printer), Sheet Metal brake, prototype thermo-forming oven
SVR Schedule: Pits open at 8:30am on Thursday (different from all prior years) [Mr. G] (8:01)
1. Load in 6p-8p Wed, or 7:45a Thurs. (Plan on Wed)
  Schedule: http://www.usfirst.org/uploadedFiles/Robotics_Programs/FRC/Events/2012/2012_SJ_Agenda.pdf
2. Plan to meet at 7:30 at Church of Ascension (12033 Miller Avenue Saratoga, CA)
  1. Pit crew will meet at different location
3. Joshua will be check off person for Thursday
4. Abhishek is check of person for Friday
5. Aneesh is check off person for Saturday
6. Get list of teachers/staff/admin to send out invitations to
7. Contact Ms. Jackson or Mr. Erwin to get something on the marquee [DRI Alric]
Update website – most recent news is from Jan 23 2012 :( . No new news = no viewers (8:15)
1. Will be adding something like Cal Games website version (formatting and information).
2. update pictures, information, etc.
  1. need to get group to work together to write articles, etc.
3. posts important documents
  1. medical forms, sign ups, etc.
4. Recommend adding news; temp front page with all links from FRC-Silicon valley (agenda, schedule etc). [Mr.G]
Content on website makes newsletters easier.
Annie, webcast of the pits (8:23)
1. need to find out more information about, work more on it
2. speak with Thomas

End: 8:46pm

Active Member Meeting Minutes – March 20, 2012

Michael Lin — Wed, 21 Mar 2012 03:33:01 +0000

Start: 7:02pm

Mentor: Mr. Harrison, Mr. G, Mr. Lowd, Fernando, Mr. Xie

Members: Mishan, Nikunj, Raphael, Matt, Brent, Jackie, Akshat, Tony, Joshua, Rishabh, Abhiram

Officers: Michael L, Alric, Annie, Miles, Eric, Robert, Diane, Brian, Jocelyn,

Active Member Meeting Minutes – March 20, 2012

Lynbrook Robotics FIRST Team#846

Start Time: 7:00 PM This Agenda is closed to editing at 6:30pm.
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http://www.usfirst.org/roboticsprograms/frc/competition-manual-and-related-documents?id=452
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Officer Reports

Treasurer; Secretary;

Notes: DRI = Directly Responsible Individual

Old Business

Travel finance [DRI Miles] (7:02)
1. will be sending out Mr. Haas and Mrs. Haas a bill and more information
T Shirts [DRI: Alric] (7:10)
1. distributed to most people, people who went to NYC
  1. ordered extras for those who wish to get the T Shirts
  2. Plan to have another set of orders.
Sweaters [DRI: Alric] (7:14)
1. arrive April 4th, 2012
  1. if want a new design, please create one and show it to the officers.
Photo Journal [DRI: Eric Yeh] (7:14)
1. whoever have photos please sent them to Eric
2. have a rough copy printed at FedEx [DRI: Joshua]
  1. costs: $35 with binding, printing, etc.
  2. plan to do same process for SVR
Newsletter [DRI Vincent]
1. pushed by Alric
2. need to get the team to step in and push this project through.
What teachers have said [DRI Michael L] (7:18)
1. Talks
2. weekly meetings
3. make some equipment for teachers
4. send out link of Chairman’s video to sponsors, staff, alumni, etc.

New Business

Start safety program & create a binder with the following [DRI ] (7:25)
1. Appointed: Michael L, Miles C, Mishan
2. list of people who are qualified on each machine
3. create a list of processes for an emergency
4. print out safety guidelines for certain machines
  1. Safety guidelines – Grab off net for shop machinery
  2. bring “authorized user lists” for all shop machinery
    1. not CPR and First Aid certified members, note locations where closest hospital is, etc.
  3. Material Safety Data Sheets (MSDS) for batteries & shop chemicals
  4. Disposal of materials (batteries)
  5. Emergency contact lists for all students
5. DUE: this Saturday; March 24, 2012
Key Points [DRI: Alric] (7:43)
1. draft of important items on the robot.
  1. topics that will show up (team resume?)
    1. awards
    2. summer activities
    3. etc.
Additional Prep for Silicon Valley Regional [-dg] (7:47)
1. Release & Attendance forms for Lynbrook / FIRST
  1. reminders will be said again tomorrow
2. Improve business model
  1. Nikunj : Volunteer to learn more about the business plan
  2. Add a picture or two inside the plan to make it more presentable to the judges.
    1. diagrams, charts, graphs, models, etc.
3. Improve photo journal
  1. add pics. new captions. etc.
4. Comm problems – schedule work times.
  1. Try operation without 2CAN
  2. already have asked to borrow a router.
  3. fully profile the code – have a saved log
    1. running without the 2CAN
  4. Meet Thursday; 2:05 pm
  5. create a strategy
    1. every year there is a software problem
      1. past years find problem and fix after working really hard
      2. this year can no find the problem and limited by available resources.
    2. discuss earlier
    3. find out how to do troubleshooting
      1. need some way to reproduce the problem
      2. have the tools ready to go though
      3. list of systems that need to be checked
      4. find more experienced people
5. Lunches at SVR
  1. Need to find out who is attending SVR
    1. after get the list we will get an order for those who are attending SVR
    2. announce at lunch meeting to students
  2. Food for put crew
  3. Appointed people: Joshua, Nikunj, Reo?
6. Repack on weekend or early next week.
  1. all parts that are needed for the regional are already in the crates
  2. wait until the weekend to begin reorganize all the items
    1. consolidate 6 boxes to 3 boxes
    2. still want light weight crates
  3. Meet Saturday; 1:00pm
7. Team Dinner
  1. Frankie Jonnie and Luigi’s
    1. announce this tomorrow (wednesday) so students are prepared and ready.
    2. prepare for a bigger team (~50 people)
    3. restrict menu to a smaller size.
8. Flag
  1. Packed with the mascot, pole is with the crates.
9. Print a second copy of the blue folder documents

End: 8:25pm