Officers Present: Yusuke Sato, David Liu, Annie Yang, Karena Cai, Alric Siu, Chinmay Jaju, Haochuan Ni, Toshitaka Tachibana, Eric Jan, Manami Yokoyama, Yuya Bessho, Karthik Viswanathan
Advisors Present: Mr. G
Officers Absent: Steve Hatton, Brandon Liu
Guests: Stephen, John, Abhinav
The meeting was called to order at 7:02 pm.
Hey Everyone,
These are topics we discussed in this meeting:
- NEW ENERGY EXERCISE!
- Due to the sluggishness of everyone at these officer meetings, we have decided “energy exercises” are in order. We will now be playing a game called “Viking” before each meeting to get all our spirits up.
- Due to the sluggishness of everyone at these officer meetings, we have decided “energy exercises” are in order. We will now be playing a game called “Viking” before each meeting to get all our spirits up.
- Old Business
- Registeration
- Everyone- REGISTER ON THE FIRST WEBSITE
- That’s for parents and students
- Not all the officers have called
- There are also some people who have paid but haven’t signed up or have not paid but have signed up
- David- sort this out
- Grants
- This year: $3000
- Last year: $19000
- We are behind this year
- Officers- finish calling parents about companies
- Calder Academy
- Took pictures of us which will be used for promotional purposes
- T-Shirts
- Met at Penara Bread
- Layout Choices now: Naught, J (monkey holding word monkey), N (monkey resting on word monkey)
- J vs. N
- J: 6
- N: 9
- N vs. Naught
- N: 10
- Naught: 1
- Winner: N!
- Font Choices: A (blocky), B (cartoony)
- A: 3
- B: 3
- Winner: undecided
- Officers- look for more fonts (Dafont.com)
- Backside of the t-shirt is too rigid right now
- You can barely see the logos
- Might want to meet to discuss the back
- Will meet after this active member meeting, David will give rides
- Someone needs to call mentors to figure out their shirt sizes
- Alum Reunion
- Dinner at Fresh Choice
- Then went bowling
- Went smoothly
- Ride were provided by alumni and David
- Website
- Put school map on our website
- Send it to other schools who are coming to kick-off and parents
- Ask parents if they want to be a mentor (technical or not)
- Announce Kick-off on website
- Maybe put it in announcements too
- SchoolLoop
- Have a link to a website that explains what the Silicon Valley regional is about
- Karthik- do that
- Chairman’s Award Meeting
- Friday afterschool in Room 608
- Writing meeting
- Work on the awards and the grants
- Toshi- send out email about this
- San Diego
- Need prices for mentors
- If mentor has a student that is attending, they need to pay full
- If it’s only the mentor, the club will cover either the airfare or the hotel fee
- Calculate an approximate price
- Tell members, ask for a confirmation
- Then figure out the exact final price
- Need to start doing that as soon as possible
- Decided on the Mariott hotel
- Check for hidden charges (parking, etc.)
- Registeration
- New and Upcoming Business
- Officer Point System
- Give points to officers when they take up tasks- amount of points based on how much time it takes to do the job
- Officers can see where they stand on the officer team
- Can be used to evaluate officers
- Used to motivate
- David- send out a written proposal which we will vote on next week
- Next Social
- Around April during break
- After both competitions
- Vote:
- Yes- 5
- No- 3
- Articles about socials and kick-off will be written after the events
- A week or two into build season is the deadline
- Winter Newsletter
- Distribute after build season
- Finish writing next week
- Need time to edit
- Garage Setup
- Abhinav has 5 robots in his garage and a bunch of trailers
- Need people to offer their garages, ask parents
- Alric has a shed- trailers can go in there
- Photo Journal
- Announce at tomorrow’s meetings
- Bring a photo journal as an example
- KICKOFF (1/9)
- In Room 608
- Need 3 student s to go
- Starts at 7
- Have to get to San Jose State by then
- Who’s going: Karena, Alric, Toshi, Karthik
- Mr. G can give people rides there but because of the Kit-of-Parts, he can only take 2 people back
- About a 20 minute drive
- Leave at 6:15
- Meet at Mr. G’s house at 6:10
- Station people at Toys R’ Us and Walmarts to buy game pieces
- Who’s buying: Chinmay, Annie
- David, John- tell people what to buy
- At 7, everyone goes to 608 to watch the live web cast
- 1PM-6PM Afternoon Brainstorm Meeting
- Invite Homestead, Prospect, Insomniacs (didn’t seem like they were going to come)
- Wednesday Meeting
- Do the monkey chant before and after the meeting
- Do that every time
- So people can get used to it
- Insomniacs Meeting (12/30)
- Peets Coffee at 10AM
- Invited them to Kickoff
- Software Installation Party
- After Kick-off
- Send out email with details about when the meeting is and what will happen at the meeting
- Maybe Sunday
- Officer Point System
The meeting was adjourned at 9:07 pm.
