Officers Present: Toshitaka Tachibana, Haochuan Ni, Alric Siu, Annie Yang, Karthik Viswanathan, Chinmay Jaju, Karena Cai, Brandon Liu, Yuya Bessho, Yusuke Sato
Elect-Officers Present: Alexander Lin, Aditya Majumdar, MG Chi, Iris Wang, Reo Sato, Brian Axelrod
Advisors Present: Mr. G
Officers Absent: David Liu, Manami Yokoyama, Steve Hatton
Elect-Officers Absent:
Guests: Mr. Xie
The meeting was called to order at 7:11 pm.
Hey Everyone,
These are topics we discussed in this meeting:
- Old Business
- Website
- Talked more about Member Database
- Make it so if you click on an event, you’ll be directed to a place where you can sign up
- Karthik- work on that
- MG- work with Karthik, get to know the website better
- Spring Newsletter
- Articles should be finished by Friday
- Send out GoogleDoc for editing by the weekend
- Need to print 50 newsletters for banquet
- Have the final copy done by next Wednesday at the latest
- 360 Degree Robot Photograph
- Planned for May 15th
- 11AM-3PM
- Already sent out an email
- Announce at lunch meeting tomorrow
- Photo Journal
- 9 people bought, 6 extra
- Will order them tomorrow or tonight
- Miller/Hyde Demo
- Neither Hyde nor Miller have confirmed
- Call Miller tomorrow to confirm day
- Karthik- confirm through phone with both schools
- Need a joint presentation with Cupertino too, since they’re coming as well
- Demos are next week
- Should meet this wekkend
- Chinmay- get the necessary forms for the people who are going, get them signed but leave out the date until it’s confirmed
- Hold Demo PowerPoint Meeting- Saturday 4PM
- Chinmay- send out location
- Fremont Demo
- May 25th Tuesday 7:35AM~11:11AM
- Pretty early and Fremont is sort of far away
- Toshi- make sign up sheet so we can coordinate rides
- Grants
- Karena isn’t busy after school
- Hold meetings afterschool every Tuesday and Thursday
- NASA won’t be sponsoring us this year so we need to make up for the $6000 that we usually get from them
- Karena- send out list of grants
- Need to work out a list of priorities
- Chinmay has found a machine shop (knows the owner well)
- Chinmay- ask if we could use the shop
- Might not let students use it though
- We’re willing to give a presentation to the employees
- Pretty much done with the Teradata grant- just missing the animation section
- Annie- write up a paragraph about the animation
- Send out the grant by weekend
- Botball
- Meeting this Friday afterschool
- Leave at the same time
- Keep these meetings going, once a week
- Banquet
- 5/22 Saturday, 5:30 PM
- Only conflict is the Blue Pearl Dance
- It’s not even a big dance so Robotics members should prioritize the banquet
- Also having problems rescheduling
- Stay 5/22- everyone
- Change from 5/22- noone
- Final: the banquet will stay on May 22th
- Price: $35
- Send out all the invitations to everyone tomorrow
- Will probably use Evites
- Announce at lunch meeting tomorrow too
- Need to prepare mentor gift/award too (the photo frame)
- Alric- add captions to the picture, get frames (about 10×14) from Costco
- Chinmay- compile list of mentors who will receive photo frames (there’s about 10), send it to Annie and Alric
- Students can also buy the photo frames (~$15)
- Annie- send out personalized invitations to mentors to avoid awkward confusion
- Chinmay- talk to Eric and the manager about how much space to reserve
- Action Plan
- No updates
- Use Robocode and RC Cars to get people interested
- Alric- make plan for another LEGO workshop
- Found a way to program the robots with Java and make them more complicated- can connect them to joysticks
- Website
- New and Upcoming Business
- Meeting Minutes/To Do List
- Send out email with GoogleDoc of meeting agenda every week
- That way everyone can see it and edit it before the meeting
- Send out condensed meeting minutes and the lunch meeting powerpoint every Wednesday
- Annie- keep writing Meeting Minutes
- Karthik- type To-Do-List
- Post weekly announcements on the website
- Haochuan- take care of that
- Robocode
- Tomorrow 3-5PM
- Going over targeting
- These meetings are for people who already know how to use Robocode
- RC Cars
- Need to do a quick run through of Mr. W’s code
- Need someone who knows about software
- Brian, Karthik, Brandon, and Haochuan will go
- Meet at Mr. G’s house, Thursday afterschool
- Summer BBQ w/ Prospect and…
- June 12th (need to check Prospect’s graduation though)
- Costs about $200 though
- Maybe share cost with Prospect
- Ask Monta Vista, Homestead, and Cupertino too
- Planning needs to start soon
- Need to send invites and get a rough RSVP (for food)
- Iris and Aditya (with Yuya’s help)- lead this
- Promo Video
- Manami made one
- We also need one with more information on the team
- A group of people can work on it at the Demo PowerPoint Meeting
- Clearing out Abhinav’s Garage
- Need to decommission the robots
- Chinmay- tell Abhinav’s parents that we’re preparing to leave, give them a heads up
- Mini-mill/Lathe
- Chinmay and Mr. G are going to go take a look at them
- Still need to decide if they are useful
- CalGames Hosting
- Mr. G sent Ms. Reller an email
- Need to see if we have the facilities and if the administration is willing
- Takes a lot of work too- food booths, traffic control, set up and take down etc.
- Pro: Improves credibility of our team, increases value, improves parent participation, could count towards Chairman’s Award, spikes interest within Lynbrook
- Con: How will this benefit us? Huge commitment, could use this time for something else
- Need a response before May 29th/30th
- Interested: 10
- Not Interested: 2
- Fill out the form anyway and talk with the school about this
- Need to have a meeting to discuss this
- Mr. G- try to make a bid, decide later whether or not to submit it
- Meeting Minutes/To Do List
The meeting was adjourned at 9:14 pm.
