Officers Present: Toshitaka Tachibana, Haochuan Ni, Alric Siu, Annie Yang, Karthik Viswanathan, Chinmay Jaju, Karena Cai, Yuya Bessho, Yusuke Sato, Manami Yokoyama, Eric Jan
Elect-Officers Present: Alexander Lin, Aditya Majumdar, MG Chi, Iris Wang, Reo Sato, Brian Axelrod
Advisors Present: Mr. G
Officers Absent: David Liu, Steve Hatton, Brandon Liu
Elect-Officers Absent:
Guests: Mr. Xie
The meeting was called to order at 7:25 pm.
Hey Everyone,
These are topics we discussed in this meeting:
- Old Business
- Meeting Info. Distribution
- Need to work on the website feature that allows members to click on an event and be linked to a sign up page
- Also need to send out Wednesday PowerPoints and meeting recaps
- Will start soon
- Website
- Karthik has given MG a brief overview of WordPress
- Need a vision for the website
- Don’t get too caught up in the technical aspects
- Maybe ask for some opinions- friends, family, etc.
- Talk to members about website features tomorrow
- Spring Newsletter
- Finished it
- Pretty much final, might make a few more small changes
- Print Wednesday/Thursday
- Also need a good picture of our current robot with the mascot for the cover page
- Good job to Haochuan for pulling this off!
- 360 Degree Robot Photograph
- On May 15th from 11AM-3PM
- Added grommets to the green screen so they’ll be easier to hang in the future
- Pictures had varying levels of brightness
- But there’s only a few and Haochuan can correct this
- According to Daiwei, making the stop motion video won’t take long with Sony Vegas
- Not many people participated though- even though this event was announced over and over at the lunch meetings and through emails
- How to increase participation?
- Maybe set a specific date for all Robotics events?
- Then members can plan their schedules around these meetings (just like the Tuesday active member meetings)
- Haochuan- give the pictures to Toshi
- Toshi- make the stop motion video
- Photo Journal
- Received half the orders already
- Hold a meeting or at the banquet like last year?
- If at banquet, mentors can sign too
- Plus more likely to get people to sign there than at a separate meeting
- Final decision: sign the photo journals at the banquet
- Miller/Hyde Demo
- Tomorrow, meet 9:15, start 1:15, leave at about 3:00
- If we can present to two class, then take them both to the gym at the same time, we could cut the amount of time we need to spend at Miller/Hyde
- Presenting to science classes not math enrichment classes this year
- Goes through brunch so more students would come
- Remember to wear team shirts
- Bring some money for lunch
- Toshi- pick up mascot tonight
- Fremont Demo
- Next Tuesday
- Add in finance timeline to the powerpoint- imply steps to start a team
- Haochuan- bring camera and team video camera
- Grants
- Starting grants meetings
- Sent out a list of deadlines
- Karena- make a calendar with all dates
- Proofread the Teradata report- pretty much final already
- Need a coverletter for it
- Will work on that at the next grant meeting
- WD grant has been completed and sent
- Chinmay- talk to the person who owns the machine shop
- Hopefully we’ll be allowed to use the machines and we can start using them over the summer
- Botball
- Meeting last Friday afterschool
- Arranging tickets to nationals at Evansville, Illinois
- Need a list of interested people
- Tentative price: $700-$800
- Brian- keep sending out announcements and sign up sheets to members about Botball
- Banquet
- 5/22 Saturday, 5:30 PM
- Sent out all Evites (members, mentors, alumni)
- Alumni have already started replying
- Mentors too
- Reduce the price for alumni?
- Only reason not, we might not have enough money to pay the total cost
- Need at least 30 people to break even, currently don’t have that many people though
- Need to advertise the banquet at the meeting tomorrow
- Reduce price: everyone
- Same price: no one
- Abstain: no one
- Robocode
- On Wednesdays
- About 10 people came
- Mostly freshmen came (except Deniz and Mr. G)
- Some people are pretty interested, will be coming back
- Might need to push back the time a bit because of the Hyde demo
- RC Cars
- Got a simple LED on, drove the RC Car around in a parking lot, and worked with Mr. W’s code
- Brian, Karthik, Brandon, and Haochuan went
- New ideas:
- Hook up a GPS to the RC Car and get it to go to specific locations (point to point) by itself
- Bring an RC Car to the lunch meeting for advertisement?
- Next meeting next Monday- 3:15PM at Mr. G’s house
- Limit the participants to a few experienced members again
- Meeting Info. Distribution
- New and Upcoming Business
- Meeting Minutes/To Do List
- Checked off activities
- Added some new ones
- Promo Video
- Manami made one
- We also need one with more information on the team
- A group of people can work on it at the Demo PowerPoint Meeting
- Clearing out Abhinav’s Garage
- Talked to Abhinav’s parents – they said it’s still okay
- Still searching for a new place
- Mini-mill/Lathe
- No change- this week was a bit messed up
- CalGames Hosting
- Mr. G and Chinmay met with the office to put together a bid
- Haven’t submitted it yet
- Still need to complete it
- Need to decide if there’s enough interest and commitment
- Being the host comes with many responsibilities- traffic, concession stands, clean up, etc.
- On a range of 1 (don’t want to help) to 3 (willing to put in 100%):
- 3- 6
- 2- 4
- 1- 0
- Abstain- 1
- Need to research how much work- this is a really big job
- Contact WRRF for more specifics about what the host team needs to do
- Maybe ask someone from Team 100 too
- Chinmay- talk to student from Team 100
- Mr. G- talk to a mentor of Team 100 and someone from Apes of Wrath
- Present all this to Ms. Davidson
- Bid due: May 31st
- Meeting Minutes/To Do List
The meeting was adjourned at 9:12 pm.
